Office Assistant

vor 1 Monat

Geneva, Schweiz LHH Vollzeit

For one of our clients, a renowned institution based in Geneva, we are looking for an Office Manager (M/F):

Your Responsabilities:

  • Adhere to the service excellence model to ensure every interaction with members leaves a lasting impression.
  • Apply service excellence principles to all engagements; promptly welcome members, vendors, and visitors to the office, and promptly address their inquiries or direct them to the appropriate personnel.
  • Handle incoming telephone calls, addressing inquiries or routing them to the relevant department personnel as needed.
  • Manage mail sorting and distribution, as well as prepare departmental correspondence and documents.
  • Contribute to enhancing business efficiency and member services by performing various functions and assisting with tasks as needed.
  • Procure and oversee office supplies as necessary, ensuring smooth operations.
  • Support colleagues, branches, offices, and departments across the company with various tasks and initiatives.
  • Foster positive professional relationships with both members and colleagues.
  • Create and manage databases and spreadsheets to facilitate departmental reporting, utilizing diverse software applications. Generate simple to intermediate database queries for analysis when required.
  • Address member inquiries and requests promptly, efficiently, and with a friendly demeanor.
  • Engage in diverse short and long-term projects as assigned.
  • Participate in training programs offered by the company.
  • Coordinate scheduling of conference rooms and meetings as needed.
  • Fulfill any additional duties within the scope of the institution directed by management.
  • Ensure compliance with the institution and anti-money laundering policies and procedures.
  • Vigilantly observe and report any suspicious activity.


Your Profile:

  • Successful attainment of education requirements and a minimum of 3 years as Office Manager/Administrative Assistant.
  • Substantial banking experience is a strong asset
  • Proficient computer skills with a strong understanding of Microsoft Office applications
  • Outstanding aptitude for customer service.
  • Exceptional verbal and written communication abilities in both French and English.
  • Enthusiasm for embracing new responsibilities as the role progresses.
  • Strong organizational skills and willingness to occasionally work extra hours as required.

#LI-Hybrid

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