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Office Coordinator
vor 2 Monaten
I am actively looking for a Personal Assistant & Office Coordinator for a 6 weeks interim mission for one of my clients based in the city center of Geneva.
This mission is aimed to start mid-September and finish at the end of October 2024.
The individual will fully support the FO Geneva Office Team in ensuring the effective day-to-day operations through the provision of a highly efficient and professional Personal Assistant and secretarial service.
Office Coordinator
Responsibilities:
- Provide comprehensive PA support to Relationship Managers, Directors, and Partners, including diary management, call screening, correspondence, and absence management.
- Organize internal and external meetings, including preparation of board packs, video conferences, and conference calls.
- Manage team contacts, filing, and expense claims.
- Oversee office facilities, maintenance, office supplies, petty cash, and coordinate with external contractors.
- Prepare meeting rooms, handle refreshments, and manage post and couriers.
- Assist with travel coordination, marketing materials, presentations, and liaise with Finance on invoices and expenses.
- Welcome and assist overseas visitors.
- Conduct ad-hoc duties and support the Geneva team with internal policies.
Profile:
- Diplôme de l'Ecole de Commerce, Maturité commerciale/gymnasiale, CFC d'employé de commerce, or equivalent
- A Brevet Fédéral d'Assistant-e de Direction or similar diploma in administration is advantageous.
- A minimum of 5 years' experience in a similar role within an international organization is preferred.
- Bilingual in English and French (English native preferred), with strong written and spoken proficiency in both languages.
- Proficient in Microsoft Office; IT skills and facility management experience are a plus
- Proactive, organized, and stress-resistant, with strong time management, attention to detail, and communication skills.