Junior Business Coordinator
vor 3 Monaten
We are looking for one of our clients, a private equity firm based in Geneva, a Junior Business Coordinator.
Responsabilites :
Executive Support
- Assist executives by managing the schedules of executive directors, including travel arrangements, meetings, and bookings
- Handle communications for executive directors, tracking correspondence, drafting emails on their behalf, and scheduling meetings
- Provide administrative assistance, such as organizing signatures, arranging legal and strategic documents, taking minutes, and reviewing NDAs
Geneva Office Management (with support from a receptionist/office manager)
- Greet clients upon arrival
- Coordinate team schedules
- Oversee or manage all office-related tasks, including liaising with suppliers, verifying invoices, setting up conference room systems, and purchasing supplies
- Negotiate with external partners, including banks and service providers
IT Responsibilities
- Serve as the liaison with the IT service provider
- Assist team members with various IT-related issues, including emails, scheduling, file accessibility, document synchronization, credential retrieval, and software installation
- Set up conference rooms for meetings
- Conduct regular reviews of hardware
Investment Relations
- Ensure timely distribution of investment reporting documents via our portal
- Prepare responses to inquiries from investors
Compliance and Risk Management
- Ensure AML compliance for funds in accordance with local regulations and assist local service providers as needed
- Maintain regulatory compliance for each entity within the Zeno Group
- Collaborate with fund administrators and investors to keep AML files accurate and current
- Ensure adherence to regulatory deadlines for group entities (FATCA/CRS reporting across different jurisdictions, regulatory audits, etc.)
- Prepare periodic reports for management and conduct annual AML & Risk audits
Legal Tasks
- Review and/or draft NDAs, employment contracts, and general agreements with suppliers
Additional Tasks
- Communicate with banks, fund administrators, and advisors (legal, tax, etc.)
- Manage account openings, monitoring, and administration
- Handle the incorporation and winding down of entities within the group
- Develop projects aimed at enhancing operational efficiency
Skills:
- Execution-Focused: A proactive approach with a strong "get things done" mentality, motivated to initiate change
- Attention to Detail: Candidates should exhibit a keen eye for detail, demonstrating precision and the ability to remain focused and committed to tasks.
- Priority Management: Ability to independently identify and concentrate on critical tasks
- Entrepreneurial Spirit: The ideal candidate should embrace challenges and be willing to step outside their comfort zone, as encountering new situations is part of the daily routine
- Strong Analytical Abilities: Candidates must provide evidence of their capability to collect, organize, and assess data to address issues and make well-informed decisions
- Excellent Interpersonal Skills: You will be part of a relatively flat organization with a small team, requiring the ability to synthesize and communicate financial information clearly and concisely, both internally and externally
- English : Fluent
- French : Fluent
- German : A plus
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