Junior Business Coordinator

vor 2 Monaten

Geneva, Schweiz Adecco Human Resources AG Vollzeit

We are looking for one of our clients, a private equity firm based in Geneva, a Junior Business Coordinator.


Responsabilites :


Executive Support

  • Assist executives by managing the schedules of executive directors, including travel arrangements, meetings, and bookings
  • Handle communications for executive directors, tracking correspondence, drafting emails on their behalf, and scheduling meetings
  • Provide administrative assistance, such as organizing signatures, arranging legal and strategic documents, taking minutes, and reviewing NDAs

Geneva Office Management (with support from a receptionist/office manager)

  • Greet clients upon arrival
  • Coordinate team schedules
  • Oversee or manage all office-related tasks, including liaising with suppliers, verifying invoices, setting up conference room systems, and purchasing supplies
  • Negotiate with external partners, including banks and service providers

IT Responsibilities

  • Serve as the liaison with the IT service provider
  • Assist team members with various IT-related issues, including emails, scheduling, file accessibility, document synchronization, credential retrieval, and software installation
  • Set up conference rooms for meetings
  • Conduct regular reviews of hardware

Investment Relations

  • Ensure timely distribution of investment reporting documents via our portal
  • Prepare responses to inquiries from investors

Compliance and Risk Management

  • Ensure AML compliance for funds in accordance with local regulations and assist local service providers as needed
  • Maintain regulatory compliance for each entity within the Zeno Group
  • Collaborate with fund administrators and investors to keep AML files accurate and current
  • Ensure adherence to regulatory deadlines for group entities (FATCA/CRS reporting across different jurisdictions, regulatory audits, etc.)
  • Prepare periodic reports for management and conduct annual AML & Risk audits

Legal Tasks

  • Review and/or draft NDAs, employment contracts, and general agreements with suppliers

Additional Tasks

  • Communicate with banks, fund administrators, and advisors (legal, tax, etc.)
  • Manage account openings, monitoring, and administration
  • Handle the incorporation and winding down of entities within the group
  • Develop projects aimed at enhancing operational efficiency



Skills:


  • Execution-Focused: A proactive approach with a strong "get things done" mentality, motivated to initiate change
  • Attention to Detail: Candidates should exhibit a keen eye for detail, demonstrating precision and the ability to remain focused and committed to tasks.
  • Priority Management: Ability to independently identify and concentrate on critical tasks
  • Entrepreneurial Spirit: The ideal candidate should embrace challenges and be willing to step outside their comfort zone, as encountering new situations is part of the daily routine
  • Strong Analytical Abilities: Candidates must provide evidence of their capability to collect, organize, and assess data to address issues and make well-informed decisions
  • Excellent Interpersonal Skills: You will be part of a relatively flat organization with a small team, requiring the ability to synthesize and communicate financial information clearly and concisely, both internally and externally
  • English : Fluent
  • French : Fluent
  • German : A plus




#LI-Hybrid
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