Assistant Project Manager

vor 1 Woche

Zürich, Zürich, Schweiz Zenlith Vollzeit CHF 60'000 - CHF 90'000 pro Jahr

Role Description

The Assistant Project Manager supports the planning, coordination, and execution of projects to ensure successful delivery within scope, budget, and timeline. Working under the guidance of a Project Manager or Senior Project Manager, this role bridges communication between internal teams, clients, and external partners. The Assistant Project Manager helps track progress, manage documentation, and identify potential risks or delays. The ideal candidate is organized, proactive, and detail-oriented, with strong analytical and communication skills. This position offers valuable experience in project management and cross-functional collaboration, providing a foundation for future leadership roles.

Key Responsibilities

  • Assist the Project Manager in planning, scheduling, and coordinating project activities across all phases.
  • Monitor project timelines, budgets, and deliverables, ensuring tasks are completed according to plan.
  • Prepare and maintain project documentation, including meeting minutes, status reports, contracts, and schedules.
  • Coordinate communication among clients, contractors, and internal departments to ensure alignment and timely updates.
  • Support procurement and logistics activities, such as preparing purchase requests and tracking materials or resources.
  • Help identify project risks, issues, and dependencies, and assist in developing mitigation strategies.
  • Organize project meetings, record action items, and follow up on deliverables.
  • Contribute to quality control processes by reviewing documents, drawings, and reports for accuracy and consistency.
  • Assist with cost tracking, progress billing, and financial reporting for ongoing projects.
  • Support process improvement initiatives to enhance project efficiency and documentation standards.
  • Maintain compliance with company policies, safety regulations, and industry standards throughout project execution.
  • Provide administrative and technical support as needed to ensure smooth daily operations of the project team.

Qualifications

  • Bachelor's degree in Project Management, Engineering, Construction Management, Business Administration, or a related field.
  • 1–4 years of experience in project coordination, administration, or assistant project management.
  • Knowledge of project management principles, tools, and methodologies (PMI, Agile, or Waterfall).
  • Proficiency in project management software (e.g., MS Project, Asana, Trello, or Primavera) and Microsoft Office Suite.
  • Strong organizational and multitasking skills with excellent attention to detail.
  • Good analytical and problem-solving abilities.
  • Effective written and verbal communication skills; able to liaise with clients and stakeholders professionally.
  • Team-oriented, adaptable, and able to work in fast-paced environments.
  • Certification such as PMP, CAPM, or PRINCE2 (or willingness to obtain) is an advantage.
  • Fluency in English, both written and spoken; other language skills are a plus.

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