Assistant Project Manager

Vor 3 Tagen

Zürich, Zürich, Schweiz Aveloray Vollzeit

Role Description

The Assistant Project Manager supports the planning, coordination, and execution of projects to ensure they are completed on time, within scope, and on budget. This role involves assisting senior project managers with scheduling, budgeting, documentation, and stakeholder communication. The ideal candidate is organized, proactive, and detail-oriented, with strong leadership and problem-solving skills to help deliver successful project outcomes.

Key Responsibilities

  • Assist the Project Manager in planning, coordinating, and executing project activities from initiation to completion.
  • Support the development of project schedules, budgets, and resource allocation plans.
  • Prepare and maintain project documentation, including progress reports, meeting minutes, and change orders.
  • Coordinate with cross-functional teams, contractors, vendors, and clients to ensure effective communication and timely delivery.
  • Monitor project progress, identify potential issues, and assist in developing mitigation strategies.
  • Conduct research and data analysis to support decision-making and project evaluations.
  • Assist in procurement processes, including material requests, vendor management, and cost tracking.
  • Support risk management by identifying potential risks and helping implement preventive actions.
  • Ensure all project activities comply with quality, safety, and regulatory standards.
  • Organize and participate in meetings, site visits, and project reviews.
  • Maintain accurate project records and ensure documentation is properly archived.
  • Prepare visual reports, dashboards, and presentations for management and stakeholders.
  • Contribute to process improvements and promote best practices in project execution.
  • Assist with final project closeout, including performance evaluation, lessons learned, and documentation handover.

Qualifications

  • Bachelor's degree in Project Management, Engineering, Construction Management, Business Administration, or a related field.
  • 2–5 years of experience in project coordination, project engineering, or related project management roles.
  • Strong understanding of project management methodologies and lifecycle processes.
  • Proficiency with project management software (e.g., MS Project, Asana, Smartsheet, or Primavera).
  • Excellent organizational, time management, and multitasking abilities.
  • Strong analytical and problem-solving skills with attention to detail.
  • Effective written and verbal communication skills for collaborating with diverse teams.
  • Ability to work under pressure and adapt to changing priorities.
  • Familiarity with budgeting, cost control, and financial tracking in projects.
  • Knowledge of construction, engineering, or technical project environments is an advantage.
  • Certification such as CAPM, PMP (in progress or completed), or equivalent is preferred.

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