Executive Team Assistant

Vor 2 Tagen

Zug, Schweiz SHL Medical AG Vollzeit

Location: Zug, Switzerland

SHL Medical is the world-leading solution provider in the design, development, and manufacturing of advanced drug delivery systems with more than 5000 employees worldwide. Our customers include top pharmaceutical and biotech companies from around the globe that require innovative devices such as auto-injectors or pen injectors to effectively deliver their drugs. Headquartered in Switzerland since late 2018, with sites in Sweden, Taiwan, and the United States.

**Job Overview**

This position is responsible for a broad range of high-level administrative duties supporting the Office of the CHRO, CFO, CLO, CDIO and CDTO. The job holder will establish and maintain positive working relationships with function representatives and business leaders globally while ensuring strict confidentiality.

**Main Responsibilities**
- Manage calendar and schedule of the assigned C-levels
- Complete diary management, arranging and coordinating all internal and external meetings
- Prepare and coordinate meeting materials, agendas, presentations, and minutes
- Consolidate, edit, distribute, and archive executive level documents/ content (presentations, spreadsheets, etc.) for the function or key audiences
- Take meeting minutes as per request
- Travel and meeting arrangement including schedule and background material preparation
- Plan and coordinate various events (function specific, e.g. leadership meetings, team buildings etc.), including vendor selection, designing agenda and taking care of logistics, on-site support during the event, as well handling of follow-ups
- Handling various ad-hoc requests and providing project support as needed

**Skills and Qualification**
- 5+ years of experience as Executive Assistant
- Preferably a bachelor’s degree with major in Business Administration or equivalent experience
- Experienced in working in a global business environment
- Excellent knowledge of MS Office is a must, particularly proficiency of MS PowerPoint and MS Excel (including Worksheets, Graphics, Creating Formulas and performing Data Analysis, Creating Charts, Tables)
- Basic Project Management knowledge is of advantage
- Fluency in English and German both written and spoken is a must, any other language is an advantage
- Self-starting, with a high energy level, healthy degree of self-confidence, assertiveness, and sensitivity
- Proactive mind-set with a pragmatic can-do attitude
- Supportive, approachable & strong team player
- Trustworthy, and ability to deal with confidential matters
- Able to work under time pressure and highly flexible

**We Offer**
- A company culture with Focus on Customer, Operate with Ethics and Integrity, Drive Simplicity, Learn and Improve, & Deliver Together.
- A multicultural team and modern working environment with state-of-the-art facilities and technologies.
- Challenging assignments in a fast growing and innovative industry.
- Various opportunities for personal and professional development within a global organization.
- Flexible hours and hybrid working policy.
- Centrally located office in Zug, very close to the train station.

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