Executive Administrative Assistant

Johnson & Johnson is the world´s most comprehensive and broadly-based manufacturer of health care products, as well as a provider of related services. The values that guide our decision making are motivated by a culture of caring. Caring for the world one person at a time? Inspires and unites the people of Johnson & Johnson. The company is operating in the fields of pharmaceuticals, medical devices and consumer health care products with 128,000 employees in more than 250 companies around the world. In Germany the Johnson & Johnson GmbH represents the consumer health care business. With a broad portfolio of well-known brands, we are in touch with the consumer at every stage of life.

‘Caring for the world, one person at a time’... inspires and unites the people of Johnson & Johnson. We embrace research and science - bringing innovative ideas, products and services to advance the health and well-being of people.
Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world.

We are currently looking for an
Executive Administrative Assistant

We are offering you a multifaceted challenge in a dynamic, international environment with attractive terms and an excellent infrastructure.

**Responsibilities**:
Executive Assistant will provide exceptional administrative and secretarial support functions to the three Vice Presidents and their team, relating to all aspects of the business including information of a highly sensitive and confidential nature. The Assistant will resolve issues proactively through relevant processes and procedures as well as liaise with all business levels across internal and external organizations.

Key Activities:
Supporting Vice Presidents in a gatekeeper role
General administration tasks
Travel organization for the Vice Presidents and other key team members, including guest arrangements
Expense reports for the Vice Presidents and key team members
Organize regional and global team meetings, conferences
Organize Town Halls and Webinars
Maintain accurate distribution lists
Support in the setup of communication material (meeting minutes, business presentations, newsletters, announcements)
Support Sharepoint, MS Teams, Touchpoint
Screening telephone calls
Purchase Order preparation and follow-up
Budget reviews
Conducting data research as required
Diary management for the Vice President: prioritize and manage a complex schedule of commitments while ensuring the calendar is fully maintained and accurate. Proactive notifications of schedule changes
General support and back-up
Perform other related duties as required.

Location

Position is based in Zug, Switzerland

**Qualifications**
Previous experience and key skills:
Proven track record as an Executive Assistant
Previous experience in an international environment - minimum 10 years’ experience
Possess advanced computer skills, especially in Excel and PowerPoint as well as general grasp of IT systems (in-house systems such as Concur, eMarketplace/Ariba, time tracking tools)
Ability to work in a diverse team environment.
Flexible and organized
Proactive in ideas, changes, and improvements in support.
Self-starter, curious, high degree of attention to detail, ability to work under pressure
Discreet
Ability to work with confidential and sensitive data
Outstanding project management and follow up skills
A proactive approach to prioritize and anticipate
Excellent office management and interpersonal skills are essential as are good organizational abilities, and a good team player
Advanced written and spoken English, some German would be advantageous
Good listening skills and ability to pragmatically resolve issues

General Role Information
As this role supports the Vice Presidents, a degree of flexibility is required including being contactable outside of office hours for urgent business issues.

**Primary Location**
Switzerland-Zug-Zug
- **Organization**
Cilag GmbH International (8525)

**Job Function**
General Administration

**Requisition ID**
2206054763W