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Office Administration Manager
vor 3 Wochen
Alohi SA, headquartered in Geneva, Switzerland, is a leading provider of state-of-the-art technologies and services that simplify and enhance life for companies and individuals worldwide. Our flagship products include Sign.Plus, a legally binding electronic signature platform, and Fax.Plus, an online faxing service. With over 3,000,000 customers globally, Alohi is dedicated to providing innovative solutions that meet the needs of our diverse user base.
We are currently seeking an experienced and highly competent Office Administration Manager with a strong background in accounting and payroll. In this role, you will be responsible for managing the day-to-day administrative tasks of our office, as well as overseeing accounting and payroll functions. Your attention to detail, organizational skills, and ability to multitask will be invaluable in ensuring the smooth operation of our office.
**Responsibilities**:
- Manage day-to-day administrative tasks, including managing communication flow, organizing files and documents, and handling office supplies.
- Handle all aspects of accounting, including accounts payable and receivable, invoicing, and financial record-keeping.
- Process and manage payroll activities, ensuring accurate and timely payment of employees.
- Prepare financial reports, budgets, and forecasts.
- Maintain compliance with accounting, tax, and labor laws and regulations.
- Coordinate with external vendors, customers, and partners on financial matters.
- Collaborate with HR department on employee benefits, onboarding, and offboarding processes.
- Assist in the development and implementation of office policies and procedures.
- Handle confidential information with discretion and professionalism.
**Requirements**:
- Fluency in English (proficient to native)
- Proven experience in office administration, accounting, and payroll
- Strong knowledge of accounting processes and principles
- Proficiency in accounting software and payroll systems
- Excellent organizational and time management skills
- Attention to detail and accuracy
- Ability to multitask and prioritize tasks effectively
- Strong communication and interpersonal skills
- Ability to work independently and as part of a team
- Experience in a similar role within a technology company is a plus
