Administrative Assistant

vor 1 Woche

Zürich, Schweiz RM IT Professional Resources AG Vollzeit

Administrative Assistant vacancy for a globally operating Zurich based company in the pharmaceutical sector**.**

**Your tasks**:

- Provides administrative assistance for Medical Affairs and Commercial teams.
- Responsibilities include vendor management, event management, order & invoice management.
- Generating an overview of each policy and to which employees this applies
- Manages purchase orders and processes accounts payable invoices
- Vendor management (set up and manage in online platforms)
- Event management in dedicated tool (entering event details, securing approval, ensuring all required documentation is available, entering payment records)
- Performs Cost tracking, manages accruals and is in charge of the budget sheet
- Provides telephone support; assumes responsibility for copying, and developing and maintaining filing systems and handles incoming Post and Parcels
- Prepares correspondence, spreadsheets and similar files as directed
- Attends department meetings, takes meeting minutes
- Demonstrates confidentiality in execution of all responsibilities.
- Provides support for other administrative assistants, and performs other duties as required

**Your experience/knowledge**:

- 2+ years of relevant work experience ideally in a project management or assistant position
- Proficiency in working with SharePoint along with good general PC knowledge
- Solid understanding of Microsoft Outlook, Word, Excel, and PowerPoint
- Language skills: English - fluent in written and spoken, German conversational
- Strong PC literacy including basic understanding of Microsoft Outlook, Word, Excel, and PowerPoint.
- Good verbal and written communication skills, including in both German and English.

**Your** soft skills**:

- Proactive team player with excellent verbal and written communication skills
- Strong organizational and analytical skills and a solution oriented way of working
- Ability to work in a fast-paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands
- Ability to maintain a high level of accuracy in preparing and entering information
- Natural team player able to work in a cross-functional team

**Location**: Zurich, Switzerland
**Sector**:Pharmaceuticals
**Start**:ASAP
**Duration**:05MM+
**Ref**.Nr.**:BH22545

Take the next step and send us your resume along with a daytime phone number where we can reach you.
**Ukrainian refugees are warmly welcomed, we will support you all the way.**

As per client requirements, we need information about your marital status, nationality, date of birth, and a valid Swiss work permit. For applicants with disabilities, we are happy to explore potential solutions with our end client.

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