Office and Reception Manager

Office and Reception Manager

**Category**:Business Support & Administration

**Location**:Zurich, Switzerland Zurich, CH
- Are you a master of organization and coordination? Do you thrive in a fast-paced environment?
- If so, we have the perfect opportunity for you
- Novo Nordisk is seeking a skilled Office Manager to join our team and keep our office running like a well-oiled machine.

**The Position**
- In this exciting opportunity, you will be handling large office invoices and contracts as well as always being in touch with our facility management suppliers. You will also oversee negotiations with our suppliers and ordering the supplies and you will be responsible for the physical safety of the office e.g. organising annual fire drill, update emergency plans on SharePoint, maintenance of first aid kits & defibrillator, organise annual first aid training etc
- Furthermore, your tasks will include:

- Being the main contact for external entities e.g., governmental institutions, landlords etc.
- Independently acting on open tasks e.g., maintenance of office, structuring of processes and proactively following up on deadlines
- As the Zurich office is an international hub, many key meetings are hosted at the office and you will be responsible to support with organising meeting rooms and refreshments for meetings, coordinating with assistants and external catering partners.

**Qualifications**
- Furthermore,
- You feel comfortable dealing with senior stakeholders
- You will be service-minded, good spirited and work in a flexible and accountable way
- You will be proactive, self-organised and able to work independently, managing priorities effectively and working with high standards on deliverables
- You feel comfortable working with different systems and are fast at learning new tools.
- You are proficient in the Microsoft Office package.

**About the department**
- As a key driver of Novo Nordisk’s future growth, International Operations (IO) is the largest operational unit in Novo Nordisk and covers more than 190 countries and 95% of the world’s population. Around 430 million people are living with diabetes in these countries and an estimated 570 million live with obesity. We serve 25 million people each day living with chronic diseases. Novo Nordisk International Operations, Strategic Operations, is head quartered in Zürich, Switzerland

**Working at Novo Nordisk**
- At Novo Nordisk, we don’t wait for change. We drive it. We’re a dynamic company in an even more dynamic industry, and we know that what got us to where we are today is not necessarily what will make us successful in the future. We embrace the spirit of experimentation, striving for excellence without fixating on perfection. We never shy away from opportunities to develop, we seize them. From research and development, through to manufacturing, marketing and sales - we’re all working to move the needle on patient care.
- At Novo Nordisk, we aim to hire the best talent and support their development by acting as a Talent Incubator. To ensure the development of our high potential talents at Novo Nordisk, the IO-SO Office in Zurich serves as a Talent Hub which offers employees the opportunity to gain exposure to and experience in the strategic office and establish their international network, before moving on to positions in global, the regions and markets where they can share their expertise and make space for future talents to have an opportunity to experience rotations. For a position like this, international mobility within a time horizon of three years is a requirement.

**Contact**

**Deadline**
- We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.
- At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.