Office Administrator

Office Administrator – Man Group Join to apply for the Office Administrator role at Man Group. About Man Group Man Group is a global alternative investment management firm focused on pursuing outperformance for sophisticated clients via its systematic, discretionary and solutions offerings. Powered by talent and advanced technology, our single and multi-manager investment strategies are underpinned by deep research and span public and private markets, across all major asset classes, with a significant focus on alternatives. Man Group takes a partnership approach to working with clients, establishing deep connections and creating tailored solutions to meet their investment goals and those of the millions of retirees and savers they represent. Headquartered in London, we manage $213.9 billion and operate across multiple offices globally. Man Group plc is listed on the London Stock Exchange under the ticker EMG.LN and is a constituent of the FTSE 250 Index. Further information can be found at www.man.com. Position Summary You will support operations of Man Group's Swiss office in Pfäffikon SZ. The office is primarily English‑speaking with headquarters in London. You will report to the Office Manager, acting as key point of contact, deputizing for the manager in absence, and providing high quality support to the global Corporate Real Estate Services (CRES) team and local leadership. Responsibilities include managing hard and soft services such as reception, travel, catering, post, stationery, office maintenance, waste management, security, contracts etc. You will support local Health & Safety requirements and ensure compliance. Responsibilities Manage the Reception Desk – first point of contact, welcome visitors, serve refreshments, answer and redirect telephone calls in German and English, make occasional taxi bookings, check meeting rooms, assist with travel booking and expense reports, support events and send purchase orders. Internal Services – receive and distribute post, parcel and couriers; manage postal supplies; maintain office orderliness; order kitchen, stationery and other supplies; manage legal signatures mailbox; oversee offsite archiving. Health & Safety – support the Office Manager to ensure compliance with fire evacuations, accident/incident reporting, risk assessments, life safety equipment checks, first aiders and fire warden records and training, and uphold company policies and confidentiality. Key Skills & Experience KV education or similar; experience in a similar role is an advantage. Motivated, service-oriented, proactive, structured, independent, multitasker with calm under pressure. Personable, strong customer service, collaborative, teamwork. Proficient in German and English, both oral and written; PC literate with Microsoft Office. Role primarily about office; working from home not encouraged except in exceptional circumstances. Benefits & Work‑Life Balance You’ll thrive in an environment that champions equality of opportunity and inclusion. You’ll have opportunities to grow, develop talents, and help foster an inclusive environment. Flexible working arrangements are available and you will receive two annual 'Mankind' days of paid leave for community volunteering. Comprehensive benefits include holiday entitlements, pension/401k, life and long‑term disability coverage, group sick pay, enhanced parental leave and long‑service leave, and additional local benefits such as private medical coverage, gym membership, and pet insurance. Equal Employment Opportunity Man Group provides equal employment opportunities to all applicants and employees without regard to race, color, creed, national origin, ancestry, religion, disability, sex, gender identity and expression, marital status, sexual orientation, military or veteran status, age or any other legally protected category or status in accordance with applicable federal, state and local laws. Man Group is a Disability Confident Committed employer; if you require reasonable adjustments while applying for roles with us, please contact TalentAcquisition@man.com. Senior‑level, Employment type, Job function, Industries Entry level, Full‑time, Administrative, Investment Management. #J-18808-Ljbffr