Zürich Office Manager and Assistant

Zürich Office Manager and Assistant Organization Messecin Sans Frontières in Switzerland (MSF Switzerland) is an independent, international medical and humanitarian organization providing care to people in need, people affected by natural or man‑made disasters, and victims of armed conflict. It operates without discrimination and without regard to race, religion, creed or political affiliation. Opening for the role of Office Manager and Assistant located in Zurich, Switzerland. Inclusivity and Diversity MSF OCG is committed to an inclusive culture that supports and amplifies diverse voices. We encourage applications from individuals of all genders, ages, sexual orientations, ethnicities, religions, beliefs, ability status, and other diversity characteristics. We provide a workplace where teams with diverse backgrounds work together to advance MSF's mission. Sexual exploitation, abuse, any discrimination or harassment are not tolerated. All selected candidates will undergo reference checks. Tasks & Responsibilities Support the Head of Zurich Office in managing the daily agenda, appointments, and meetings (internal and external). Organise office/department meetings and events hosted by or from the Zurich office, including agenda setting, minute‑taking, and logistical arrangements. Front desk duties: visitors, official email, telephone enquiries, processing requests. Manage office administrative needs, including stock management and invoice management. Coordinate with Logistics Geneva and various local service providers. Coordinate internal knowledge management, information, and archiving. Provide backup support to Zurich staff as needed. Your Profile Education (Essential)Commercial school with a federal examination or similar qualification; or tertiary degree or equivalent. Desired: Additional relevant qualifications or certifications. Experience (Essential) Previous experience as an assistant in project coordination or management. Project management experience. Desired: Experience with an NGO/international organization. Languages (Essential) German and Swiss German (fully fluent C2). French and English (C1 fluent written/oral). Desired: Italian would be a plus. Skills / Technical Competencies Good secretarial skills, client‑oriented, writing/oral with attention to detail. Facility and event management. Exposure to NGO world and/or humanitarian topics, a plus. Proficiency in IT, internet navigation, and office software. Personal Abilities / Qualities Organised, with good planning skills and attention to detail. Dynamic and motivated with good people skills and diplomatic attitude. Team player, autonomous, creative, initiative‑taking. Values the working environment. Values the happiness and satisfaction of staff members. Flexible and open to change. Ability to work in a multicultural, multidisciplinary team. Terms of Employment Full‑time position 100% (40 hrs/week). Open‑ended contract. Working place: Zurich, Switzerland. Ideal start date: January 5, 2026. Gross annual salary (100%): CHF 80 856 – CHF 97 224. Paid vacation: 25 days per year, prorated, plus Swiss public holidays. Pension plan: 3/4 covered by MSF, 1/4 by employee. Relocation package if moving from another country to Switzerland. How to Apply Submit your application exclusively through our recruitment platform: CV (maximum 2 pages). Cover letter (maximum 1 page). Documents must be submitted in either English or French. The application deadline is November 30, 2025. We reserve the right to close this vacancy earlier if we receive a sufficient number of quality applications. Application submissions will be processed by MSF Switzerland. All selected candidates will undergo reference checks. #J-18808-Ljbffr