Executive Assistant, Finance

Vor 3 Tagen

Fribourg, Schweiz Kempinski Vollzeit

Finance
- Supporting the CFO in the organisation of all his activities including management of diaries, making appointments, attending meetings, booking flights and accommodation, transportation
- Schedule meetings and conference calls with internal and externals, taking minutes of Monthly regional Financial controllers meeting
- Updating the calendar and making sure conference rooms are set up for the meetings
- Managing all incoming and outgoing correspondence, i.e. sort and read mail, draft responses
- Being reachable for questions on policies, insurances, expenses, travel schedules, ongoing projects within Finance, such as corporate credit cards, internal and external audits, monthly data collection
- Management of all facility contracts within the corporate office
- Devising and maintaining office systems, including data management and filing
- Responsibility for all correspondence related to hotel insurances mentioned in the Management agreements
- Administer the company credit cards and the buyer cards
- Involvement in finance department projects Assisting in finance department with follow ups Arranging meetings with insurance broker and taking care on any follow up needed
- Follow up on any insurance claim that the company may be involved in

Legal
- Supporting the EVP & GC in the organisation of all his activities including management of diaries, making appointments, attending meetings
- Assistance in the preparation of board meetings including preparing board meeting packs, invitation letters, agendas, minutes, managing the master calendar
- General administrative support to the Legal Department
- Preparing PowerPoint presentations and Excel sheets, updating the same when necessary
- Processing expenses
- Arranging for travel visas (including visa invitation letters for guests), travel authorisations, booking flights and hotels
- Drafting / liaising with the notary and government agencies for the notarisation and legalisation of documents
- Maintaining databases / tracking documents, to-do items
- Obtaining signatures on contracts and other documents
- Helping to maintain onsite and offsite paper and digital files

Additional responsibilities and tasks can be added at any time according to the needs of the business and Finance and Legal departments.

**REQUIREMENTS**:

- Fluent in English, German and French
- Strong organisational skills
- Advanced working knowledge of Microsoft Office (Word, Excel, Power Point)
- Strong interpersonal skills
- Meticulous, detail-oriented
- Experience working in and/or with Finance and/or Legal Departments is a strong advantage

ABOUT US
Hoteliers since 1897, we have travelled the world in search of the most fascinating destinations without ever forgetting the finest traditions of our European heritage. We are dedicated to please, educated to entertain, and we never compromise on the European elegance of service. We pride ourselves on delivering a beautiful performance for each of our guests. And for our employees, we provide a stage on which they can flourish and realize their full potential.

Embrace an experience as individual as you are

ABOUT THE TEAM
The Kempinski Hotels Corporate Office is located in Geneva, Switzerland. The group currently operates a total of 79 five-star hotels in 34 countries. The portfolio includes historic grand hotels, superb city hotels, outstanding resorts and superior residences.

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