Executive Assistant

At Swarovski, where innovation meets inspiration, our people desire to explore, experience and create. We are looking for an Executive Assistant to the CFO, where you will get a chance to work in a rewarding role within a diverse team that is pushing boundaries. Be part of a truly iconic global brand, learn and grow with us. We’re bold and inventive, revealing astonishing things like no one else can. A world of wonder awaits you.

About the job

The Executive Assistant supports the CFO with dedicated executive administration and support of scheduling, travel planning and departmental event coordination, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel and external collaborators and contacts to assist with departmental objectives.- Provide executive assistant support with extensive and continuous calendar management, travel management, expense management and detailed meeting plan management, analyzing needs and problems and determining approach and priority- Manage coordination of meetings, creating PowerPoint presentations, use of excel spreadsheets, ordering equipment, as well as arrange on
- and off-site meetings or virtual meetings, events, appointments & travel with supporting materials as needed- Ensure that the CFO and Corporate Finance leadership is informed of priorities, deadlines and challenges, and respond to a wide variety of requests for information, policies and procedures, and executive action- Assist with tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval- Complete accurate and detailed leadership department expense reporting and other departmental reports- Assist with contract administration as needed, including obtaining signatures, scanning and electronic filing, and provide back-up administrative support to other departments as necessary- Maintain confidentiality in all aspects of team and company information, while operating independently with mínimal supervision.

About you

We are looking for a unique and amazing talent, who brings along the following:
- 5+ years of experience supporting administrative functions at the executive level- Ability to thrive in a fast-paced environment and operate with a high sense of urgency- Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads- Ability to observe strict confidentiality in all aspects of services provided- Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients-
- Strong organization and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one’s own workflow- Ability to anticipate needs, resourcefulness and responsiveness are essential- Ability to work well under pressure while maintaining a professional demeanor

About Swarovski

Swarovski unifies all parts of its organization under one spellbinding idea and brings forward a wondrous new world of crystal craftsmanship. Founded in 1895 in Austria, the company designs, manufactures and sells the world’s highest quality crystal, genuine gemstones, Swarovski Created Diamonds and zirconia, jewelry, and accessories, as well as crystal objects and home accessories. Together with its sister companies Swarovski Optik (optical devices) and Tyrolit (abrasives), Swarovski Crystal Business forms the Swarovski Group.

A responsible relationship with people and the planet has always been an integral part of Swarovski’s heritage. This manifests today in the company’s well-established sustainability agenda with youth-focused education programs and foundations to promote human empowerment and conserve natural resources to achieve positive social impact.

Swarovski is an equal opportunity employer. We give our people the guts to celebrate individuality and pride ourselves on creating a workplace where people feel involved, respected, valued, connected, and heard. A place where anyone/everyone belongs. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, physical or mental disability, medical condition, pregnancy, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under the law of the countries we operate in.