Expert Assistant

vor 2 Wochen

Basel, Schweiz We make it GmbH Vollzeit

We make it GmbH is a nationally active company in Switzerland with a high level of expertise in the field of personnel services thanks to many years of successful experience.

Concentration of placement activities on the core areas of industry, technology, office/administration, engineering, pharmaceuticals and IT. We make it GmbH places the highest demands on quality, ethics and discretion.

For our client, an international pharmaceutical company based in the Basel region, we are looking for a Expert Assistant (Services).

Background

Tasks
- Performing all administrative tasks in RIS
- Assisting in managing the RIS Admin Pool mailbox
- Setting up invitations and meetings via Google Calendar
- Corresponding in German and English
- Organizing and coordinating internal and external meetings, seminars and events (team events, departmental events)
- Helping employees with booking business trips, including flight, train, hotel and hire car reservations, and making expenses claims
- HR administration for external employees and consultants
- Processing adjustments to time entries in SAP
- Coordinating access authorization for the clean room area in Building 9
- Managing office supplies
- Acting as deputy within the admin team

**Requirements**:

- Commercial apprenticeship in office administration (KV EFZ) or as Purchasing Administrator
- Min. 2- years experience with administrative tasks, in purchasing or in a similar position
- Good IT skills in in Microsoft Office, G-Suite, G-Drive, Google Calendar
- Fluency (spoken and written) in English and German is mandatory
- Customer-oriented, efficient and conscientious, happy to get involved
- Ability to express appropriately in business communications, both verbally and in writing
- Strong organizational skills and ability to work independently as well as a high degree of accuracy and attention to detail
- Problem-solving, discreet, flexible and proactive
- A can-do, positive mindset with creative ways to resolve topic

Nice to haves
- Roche experience
- Knowledge of SAP, Simplebuy (myBuy)

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