Office Assistant

The Botnar Institute of Immune Engineering (BIIE) is a new interdisciplinary researchinstitute dedicated to innovation in immune engineering. Founded in 2024 through a generous endowment from Fondation Botnar, the BIIE supports scientists in taking onsome of the world's most challenging problems in immunology and global health. Theinstitute unites experts across immunology, biomedicine, bioengineering, and related fields, creating a unique multidisciplinary environment with a mission to make a lasting impact and to train future leaders in immune engineering. Tasks We are seeking a dynamic and service-oriented Office Assistant to providecomprehensive administrative support and serve as the welcoming face of BIIE. In thisrole, you will be the first point of contact for visitors and inquiries while ensuring smooth daily operations across our institute. You will manage everything from front office duties to facility coordination, supporting both our scientific staff and administrative leadership with professional excellence. Working closely with our Director of Admin Operations, Director of Research Operations, and Executive Assistant, you will help maintain an efficient, welcoming, and well-organized environment that enables our researchers to focus on groundbreaking discoveries in immune engineering. This is an exciting opportunity to be at the heart of a world-class research institute, contributing directly to its success through exceptional administrative support and hospitality. Front Office & Communication Greet visitors and manage general inquiries, representing our institute in aprofessional manner Monitor and route general inquiries (main phone line, info email) Taking care of the post (in-out letters and invoices) scan and upload to the drive Administrative Support & Operations Provide administrative support to Director of Admin Operations & Director of Research Operations Support the Executive Assistant Manage room bookings for BIIE staff Coordinate procurement of office supplies and furniture HR & Employee Support Support the HR Manager with the full employee lifecycle Event & Meeting Support Support internal meetings and activities, team events, and institute gatherings Order and deliver food and beverages for leadership meetings Facility Coordination Maintain office equipment (coffee machine, dishwasher, etc.) Ensure adequate inventory of office consumables and supplies Requirements Essential Requirements Fluent in German and English - Non-negotiable for international researchenvironment Commercial apprenticeship or similar education Strong written and verbal communication skills Hospitality-oriented mindset with strong attention to detail Highly Preferred Proven experience in office management/administrative role, preferably inresearch/academic environment Familiarity with Swiss administrative processesStrong organizational, multitasking, and problem-solving abilities Joining BIIE as an Office Assistant offers a unique opportunity to have a meaningfulimpact on a growing institute at the forefront of biomedical innovation. You will be a vital support to groundbreaking research in immune engineering, directly enablingscientists to focus on discoveries that could transform healthcare and save lives. If you are an experienced administrative professional with a passion for supportingscience and innovation, we encourage you to apply and join us in creating a welcoming, efficient environment at BIIE. Together, we will empower researchers to push the boundaries of immune engineering and make a real difference in the world.