Executive Assistant

**DP World**is seeking for an experienced **Executive Assistant & Office Assistant**based in Basel, Switzerland. This dual-role position will support the Senior Vice President (SVP) Freight Europe as well as other managers in
the Basel office with administrative tasks. Additionally, it will oversee the smooth day-to-day operations of the
Basel office, ensuring a professional and welcoming environment for staff and visitors.

**How you will contribute**
- Executive Assistant: _
- Administrative Support: Provide direct support to the SVP Freight Europe, including calendar management, scheduling, and coordinating meetings
- Travel Management: Arrange travel itineraries, accommodations, and transportation for the SVP and other managers as required
- Meeting Coordination: Prepare meeting materials, take minutes, and follow up on action items
- Office Assistant: _
- Office Operations: Oversee the daily functioning of the Basel office, including supplies inventory, office equipment, and cleanliness
- Meeting Rooms Management: Coordinate booking and setup of meeting rooms, ensuring they are Executive Assistant & Office Assistant 22.01.2025 Page 2 of 4 equipped and ready for use
- Visitor Assistance: Welcome visitors to the Basel office, provide necessary information, and support their logístical needs
- Event Coordination: Coordinate office and meeting lunches, workshops, and other on-site events
- Travel Support for Visitors: Assist employees or external visitors traveling to Basel with accommodations, transportation, and on-site support
- General Support: Address ad hoc requests and provide administrative support to other managers in the Basel office as needed

**What you will bring**
- Certification as an (International) Executive Assistant Professional, successfully ended vocational training or equivalent qualification with focus on administrative services
- Multiple years (8+) proven experience as an Executive Assistant, Office Assistant, or in a similar administrative role in a corporate environment
- Experience within a fast moving, multinational Matrixorganisation with the ability to work both independently and collaboratively in a dynamic environment.
- Experience with travel and calendar management tools
- Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively
- Strong communication skills in English; proficiency in German is a plus
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- A proactive and resourceful mindset with a strong sense of ownership and initiative
- Skills: _
- Strong communication skills - You are an exceptional listener. You communicate clearly. You write exceptionally well and you speak eloquently. You can explain just about anything to anyone. You’re comfortable on the phone or to groups of people - at any level. You are incredibly tactful when delivering the facts
- Problem solving - You enjoy solving problems. Getting to the root cause. You love taking on difficult challenges and finding creative, innovative solutions. You don’t get flustered easily. If you don’t know the answer, you’ll dig until you find it
- Detail oriented - You pay strong attention to the details as it is one of your core qualities. As far as you are concerned, anything worth doing is worth doing right, every single time. You stay focused and Executive Assistant & Office Assistant 22.01.2025 Page 3 of 4 nothing falls through the cracks on your watch
- Exceptional critical thinking skills - You can identify gaps in logic and underlying causes of issues; You think on your feet. You like learning new things, and you can learn quickly
- Strong collaborator - You can work independently because you self-manage, with limited direction and guidance, but you also enjoy collaborating across dynamic and multi-cultural teams and are personable, helpful and incredibly organized
- Results oriented - You are proactive in handling competing priorities and meet your deadlines and commitments; you always demonstrate a “can do” positive attitude
- Confidentiality - You consider and protect the confidentiality of company data at ALL times