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Office Assistant - Zurich Office (Full-time, on-site)
**Location**: Zurich, Switzerland
**Company**: Perfetti Van Melle Europe GmbH
**Working hours**: 40 hours per week, on-site
**Reports to**: Office Manager / Executive Assistant
**Function**: Office & Administrative Support
**About Perfetti Van Melle**
Perfetti Van Melle is a leading global confectionery and chewing gum company with a strong presence in Switzerland. Our Zurich office supports local and regional operations, delivering iconic brands such as **Mentos, Chupa Chups, Alpenliebe, Stimorol, V6, and Mondarom**. Our team ensures smooth operations and high-quality products that bring joy to consumers across Switzerland.
**The Ingredients of Perfetti Van Melle - is this your flavor?**
We are **Taste Makers in Candy** Join the third-largest confectionery company in the world and the second in Europe. We aim to grow, innovate, and become the very best in candy - and we need great colleagues to make that happen.
We value our employees as our most important ingredient, offering a workplace that suits every taste:
- **Empowering**: Opportunities to grow and make a difference through tailor-made training and development programs
- **Fun**: Unique, family-like culture with events like beach volleyball, hockey tournaments, and CSR days
- **Innovation**: Engage in discussions around sugar, health, sustainability, packaging, and food safety
- **Dynamic**: Operate in over 30 countries, managing global brands such as **Stimorol, Trident, Hollywood & Bubblicious**
**Where we need you**:
We are looking for a proactive and organized **Office Assistant** to keep our Zurich office running smoothly. You’ll support the Office Manager and management team across administrative, logístical, and employee-facing tasks. This hands-on role is key to maintaining a welcoming and efficient office environment.
**Your core responsibilities**:
- Serve as first point of contact for employee queries and support needs
- Coordinate mail, deliveries, and logistics across departments
- Maintain reception, kitchen, and office environment, including seasonal decorations
- Support meetings and events with logistics, catering, and room setup
- Provide basic IT and guest support
- Purchase and restock office supplies; follow up on facilities issues
- Maintain records, documentation, and assist with seasonal initiatives
**The ideal recipe for our new Office Assistant**:
- 5+ years in office administration or assistant roles
- Fluent in English and German, French is a plus
- Proficient in Microsoft Office; basic IT troubleshooting
- Familiarity with SAP and procurement workflows (PR/PO/GR) is advantageous
- Reliable, service-oriented, flexible, collaborative, and detail-oriented
- Strong multitasking and organizational skills
- On-site presence required 5 days a week
- What’s in it for you - our sweet perks
- **Competitive pay** - 13 monthly installments, annual review & performance bonus
- **Time to recharge** - 25 vacation days + 4-7 extra PVM Flex Days
- **Getting around** - Annual ZVV transport pass for Zurich
- **Future security** - Strong pension plan with extra employer contributions
- **Health & wellbeing** - Private accident insurance
- **Everyday treats** - Free coffee, tea, water & fresh fruit
- **Celebrating loyalty** - Service anniversaries with bonuses & extra days off
Perfetti Van Melle Switzerland offers a **dynamic and supportive environment** where employees thrive while contributing to the success of a global confectionery leader.
If you enjoy taking initiative and supporting a smooth, welcoming office, this is the role for you and we** warmly invite you to apply.
