Project Coordinator Event Specialist
vor 3 Wochen
The AO Foundation is a leading global network of surgeons and a world-renowned education, innovation, and research organization. We are seeking a highly organized and detail-oriented Project Coordinator Event Specialist to join our team.
Job Responsibilities:- Support event deployment and logistics, including pre-event, on-site, and post-event activities.
- Provide operational and administrative support for all related event activities and maintain activities in the event management system.
- Manage event participants for assigned educational events.
- Support the events execution on-site as a backup of the Event Owners.
- Facilitate smooth collaboration within Operational Teams (Event Owners and Event Specialists).
- Manage the collaboration with local agencies/suppliers.
- Act as the cost expert of the events, managing expenses.
- Drive invoice handling and P&L reporting.
- Manage CME accreditation.
- Manage compliance approval and data in Concerto.
- Manage event closing for final reconciliation.
- Bachelor's degree in a relevant field (e.g., hospitality, event management, public relations, communications, marketing) or higher education.
- Proven record of professional experience in event organization or project management (3-5 years).
- Experience in medical events/course organization is an advantage.
- Strong organizational, project, and event management skills.
- Good communication skills and ability to build and maintain relations with healthcare professionals.
- Good problem-solving and strong analytical skills, as well as proven ability to prioritize tasks.
- A collaborative, solution-focused approach, ability to collaborate well with others, and work cross-functionally across the organization.
- Proven team player through consistent reliability and effective support.
- Knowledge and proven experience of relevant systems (e.g., Sales Force).
- Fluent written and verbal English is a must; knowledge of other relevant languages in the region is an asset.
- An interesting and varied job in an exciting and innovative organization.
- The opportunity to be part of a highly committed international team.
- Modern infrastructure.
- High degree of flexibility regarding working hours and location (depending on operational requirements).
- Generous package of social benefits, including supplementary vacation days and pension scheme contributions.
- Internal skills training opportunities and support for continued education.
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