Project Coordinator Event Specialist
vor 2 Monaten
About AO Foundation
The AO Foundation is a leading global network of surgeons and medical professionals dedicated to improving patient care through education, innovation, and research. Our organization is committed to excellence and collaboration, with a passion for advancing the surgical treatment of trauma and musculoskeletal disorders.
Job Summary
We are seeking an experienced professional to join our team as a Project Coordinator Event Specialist. This role will be responsible for supporting the planning, execution, and logistics of our educational events, ensuring seamless operations and exceptional participant experiences.
Key Responsibilities
- Support event deployment and logistics, including pre-event planning, on-site execution, and post-event reconciliation.
- Provide operational and administrative support for event activities, maintaining accurate records in our event management system.
- Manage event participants, ensuring timely communication and coordination.
- Support event execution on-site, serving as a backup to Event Owners as needed.
- Facilitate collaboration among Operational Teams, including Event Owners and Event Specialists.
- Manage relationships with local agencies and suppliers, ensuring efficient and cost-effective services.
- Act as the cost expert for events, managing expenses and driving invoice handling and P&L reporting.
- Oversee CME accreditation and compliance approval, ensuring accurate data entry in Concerto.
- Manage event closing, ensuring final reconciliation and accurate reporting.
Requirements
- Bachelor's degree in a relevant field, such as hospitality, event management, public relations, communications, or marketing.
- Proven experience in event organization or project management, with a minimum of 3-5 years of experience.
- Experience in medical events or course organization is an advantage.
- Strong organizational, project, and event management skills, with excellent communication and problem-solving abilities.
- Ability to build and maintain relationships with healthcare professionals, with a collaborative and solution-focused approach.
- Proven team player with a track record of reliability and effective support.
- Knowledge of relevant systems, such as Sales Force, and proficiency in written and verbal English.
We Offer
- An exciting and varied job in a dynamic and innovative organization.
- The opportunity to be part of a highly committed international team.
- Modern infrastructure and flexible working arrangements.
- A generous package of social benefits, including supplementary vacation days and pension scheme contributions.
- Internal skills training opportunities and support for continued education.
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