Facilities Coordinator for Global Operations
vor 1 Monat
Aptiv, a leading technology company, is seeking an experienced Facilities Coordinator to join its team in Schaffhausen, Switzerland.
About the RoleThis is a unique opportunity to play a crucial role in ensuring the smooth operation of our new Corporate office. As a Facilities Coordinator, you will be responsible for maintaining our workspace, coordinating building maintenance, and providing support for various office-related functions.
- You will own the day-to-day running of the office, leading by example and maintaining a high level of personal presentation and professionalism.
- Manage daily building checks to ensure operational requirements and standards are being met.
- Liaise with building management and vendors to address facility-related issues when necessary.
- Coordinate and manage maintenance and repairs by 3rd parties – both planned preventative maintenance and reactive maintenance where required.
- Ad hoc coordination of meeting and workshop events including management of visitors, reception coverage, catering, cleaning, room booking, transport, etc.
- Monitor and replenish office supplies, equipment, and consumables.
- Lead assorted occasional workspace projects and initiatives – i.e. office upgrade works, expansion of workstations etc. Report project status to global real estate team.
- Plan and coordinate company events, meetings, and conferences. Arrange travel itineraries and accommodations for employees and guests as required.
- Operate and keep updated our internal workplace management systems and projects as needed, including our occupancy planning, security/access system and operational expenditure budget management.
- Assist in onboarding new employees and facilitate orientation programs as required.
- Assist in office budget planning and monitor expenditures to ensure adherence to financial guidelines.
To be successful in this role, you will need:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 3-5 years of relevant experience in office management or in a similar administrative role.
- Fluent in both German and English.
- Proficient in Microsoft Office Suite and office management software.
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Ability to work independently and collaborate effectively with cross-functional teams.
- Experience in workspace planning and office upgrade projects is desirable.
Aptiv offers a competitive salary range of €60,000 - €80,000 per year, depending on experience, plus a comprehensive benefits package that includes:
- Health insurance.
- Pension plan.
- Generous paid time off.
- Professional development opportunities.
- A dynamic and inclusive work environment.
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