Administrative Officer

vor 1 Woche


Genf, Genf, Schweiz CERN Vollzeit

About the Role

CERN, the European Organization for Nuclear Research, is seeking a highly skilled and organized Group Administrative Officer to join its secretariat support Section. As a key member of the team, you will provide administrative and secretarial support to the Department, Experiments, and Groups, ensuring a seamless service to scientists from around the world.

Key Responsibilities

  • Manage the daily operations of the secretariat office, focusing on information, communication, and organizational services.
  • Act as first-line support for visiting physicists, collaborating with relevant services inside and outside CERN.
  • Provide administrative and secretarial services for scheduling and coordinating meetings and events.
  • Assist in preparing and following up on documentation and correspondence, including publication and circulation.
  • Contribute to updating CERN and Experiment databases and websites, in collaboration with the CERN Users' Office and collaborating Institutes.
  • Support financial matters related to orders and payments, maintaining accurate records and documentation.
  • Ensure compliance with CERN's rules and procedures in various situations.
  • Replace other assistants as needed, depending on the organization's requirements.

Requirements

  • Technical certificate or general secondary education or equivalent relevant experience in general administration support or a related field.
  • Demonstrated experience in an administrative service or secretariat in an international environment.
  • Strong technical competencies, including secretarial work, archiving, and records management, as well as proficiency in MS Office.
  • Excellent customer service skills, with experience in coordinating meetings and events.
  • Ability to work in a multi-cultural team, promoting a positive atmosphere and addressing issues constructively.
  • Strong communication and teamwork skills, with the ability to adapt quickly to shifting priorities and requirements.
  • Fluency in English (C1 minimum) and French (B1 minimum), with the ability to understand and speak professionally in both languages.

What We Offer

CERN offers a unique opportunity to work in a dynamic and international environment, with a wide range of skills and expertise. As a Group Administrative Officer, you will have the opportunity to broaden your knowledge in new areas, discover domains where excellence is the key driving factor, and develop your talents through specific training and support for professional development.



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