Dedicated Administrative Coordinator

vor 7 Stunden

Basel, Basel-Stadt, Schweiz Gi Group SA Vollzeit
About Gi Group SA

We have been entrusted by our pharmaceutical client in Basel to search for a skilled Receptionist & Administrative Assistant. This is a long-term temporary position with the potential for permanent employment.

Key Responsibilities:
  • Offer general assistance to guests, ensuring a warm welcome and exceptional service.
  • Manage incoming and outgoing mail, handle deliveries, and coordinate with local delivery services, maintaining a seamless logistical flow.
  • Provide administrative support to colleagues in the office as needed, fostering a collaborative work environment.
  • Arrange interviews or meetings, demonstrating excellent organizational skills.
  • Coordinate travel and accommodation arrangements within Switzerland for senior members of the global organization, showcasing adaptability and attention to detail.
  • Collaborate with executive and senior administrative assistants to address requests and inquiries from senior managers, promoting effective communication.
  • Manage and order office and kitchen supplies, organize catering for group meetings, and occasionally run errands (e.g., for lunch or kitchen supplies), ensuring a well-stocked and efficient workspace.
  • Supervise kitchen areas to ensure they are well-maintained and tidy, upholding high standards of cleanliness.
  • Serve as the contact point for external service providers related to building maintenance (cleaning, repairs, etc.), providing a single point of contact for facilities-related matters.
  • Plan and oversee repairs, installations, and upgrades of office and kitchen equipment as required, demonstrating proactive problem-solving skills.
  • Assist management in negotiating with office vendors and service providers, and implement cost-saving and recycling initiatives, contributing to the company's sustainability goals.
  • Develop and uphold office protocols, facilities management, and maintenance procedures, ensuring compliance with company policies.
  • Support the organization and coordination of local and European events, showcasing event planning skills.
  • Develop and maintain emergency response plans, prioritizing safety and risk mitigation.
Requirements:
  • Previous experience in office management and reception in an international and multi-cultural environment would be highly advantageous.
  • Fluency in English and German is essential.
  • Very good Microsoft Office skills are required.
  • Strong organizational- and excellent interpersonal skills with a strong customer focus are essential.
  • Demonstrates flexibility and adaptability with a proactive, positive mindset.

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