Administrative Coordinator for International Organization
Vor 2 Tagen
We are a leading pharmaceutical client in Basel, seeking an experienced Receptionist & Administrative Assistant to join our team on a long-term temporary basis. The opportunity for permanent employment is available.
The ideal candidate will possess excellent organizational and interpersonal skills, with a strong customer focus. Previous experience in office management and reception in an international and multi-cultural environment would be highly valued.
Key Responsibilities:
• Provide exceptional support to guests and colleagues alike
• Manage incoming and outgoing mail, handle deliveries, and coordinate with local delivery services
• Assist colleagues with administrative tasks as needed
• Arrange interviews or meetings
• Coordinate travel and accommodation arrangements within Switzerland for senior members of the global organization
• Collaborate with executive and senior administrative assistants to address requests and inquiries from senior managers
• Manage and order office and kitchen supplies, organize catering for group meetings, and occasionally run errands (e.g., for lunch or kitchen supplies)
• Supervise kitchen areas to ensure they are well-stocked and tidy
• Serve as the contact point for external service providers related to building maintenance (cleaning, repairs, etc.)
• Plan and oversee repairs, installations, and upgrades of office and kitchen equipment as required
• Assist management in negotiating with office vendors and service providers, and implement cost-saving and recycling initiatives
• Develop and uphold office protocols, facilities management, and maintenance procedures
• Support the organization and coordination of local and European events
• Develop and maintain emergency response plans
Requirements:
• Fluency in English and German is essential
• Strong Microsoft Office skills
• Excellent organizational- and interpersonal skills & with strong customer focus
• Demonstrates flexibility and adaptability with a proactive, positive mindset
This is a fantastic opportunity for an experienced professional looking to take their career to the next level. Apply now.
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