Executive Support Specialist

Vor 5 Tagen

Zug, Zug, Schweiz LCX Vollzeit

Job Summary:

We are seeking a highly skilled and motivated Personal and Executive Assistant to the Management and Board of Director with excellent German and English language skills.

Key Responsibilities:

  • Perform a broad range of administrative tasks for the Board of Director and Chief Executive, including managing a calendar of appointments, completing expense reports, composing and preparing documents, arranging travel plans, itineraries, and agendas, and compiling documents.
  • Maintain a high level of confidentiality and securely handle sensitive material with strictly confidential personal and company topics in a professional manner.
  • Communicate effectively and collaborate with partners, clients, all levels of staff, and vendors.
  • Manage meeting schedules, agendas for internal and external meetings, maintain minutes, and follow up on action items.
  • Work effectively with other support teams (Finance, Administration, Human Resources, IT).
  • Support billing/timesheet maintenance.
  • Manage travel logistics, review and process expense reports.
  • Build efficiency and effective responsiveness to existing operations and help define new operational procedures across the organization.

Requirements:

  • Bachelor's degree or higher.
  • Consulting experience is a plus.
  • 5+ years of relevant experience.
  • Excellent German language experience. Perfect in English written and verbal communication skills.
  • Strong working knowledge of Google Suite Docs, Google Spreadsheet, PowerPoint, Google Calendar, WhatsApp, Slack.
  • Ability to effectively communicate, collaborate, and build trust with a diverse range of people and job functions.
  • Ability to build good relations, spread positivity.
  • Ability to multitask, adhere to deadlines, and complete work independently.
  • Self-motivated, resourceful, and able to work independently.
  • Project Management Professional desirable.
  • Already living in Switzerland or willing to relocate. Swiss or EU passport holder is a must.

Benefits:

  • Great new office and work environment.
  • International team.
  • Great development opportunities.

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