Administrative Assistant for International Programmes

vor 2 Wochen


Zürich, Zürich, Schweiz Helvetas Vollzeit

Support the International Programmes Department

We are seeking a dedicated and enthusiastic Assistant to join our organization and support the International Programmes Department. In this dynamic role, you will play a crucial part in general administration, including contracting, procurement, correspondence, travel arrangements, and ad hoc requests.

Key Responsibilities

  • Provide comprehensive administrative and secretarial support to the International Programme Directors.
  • Welcome visitors and coordinate their programs, meetings, and induction schedules for new staff.
  • Assist with the administration of country programs and humanitarian responses.
  • Facilitate the organization of meetings and events.
  • Maintain document filing in the intranet and on SharePoint, and support the migration to SharePoint.

Advisory Services

You will also contribute to the Learning & Innovation team, utilizing your administrative knowledge and skills to manage contracts, invoices, and payments, collaborate with the team to coordinate requests, conduct information searches, and handle correspondence, and oversee licenses for software related to knowledge management, learning, and innovation.

Requirements

  • Education: Completion of Kauffrau/Kaufmann EFZ or equivalent qualifications.
  • Experience: At least three years of relevant work experience.
  • Language Skills: Fluency in German and in English (at least B2 level) with additional languages being a plus.
  • Administrative Knowledge: Strong understanding of administrative processes.
  • Attention to Detail: Highly accurate and efficient in managing administrative tasks.
  • Service Orientation: Proactive and dedicated to providing exceptional service.
  • Technical Proficiency: Competent in IT tools, including MS Word, Excel, PowerPoint, Teams, Outlook, SAP, and SharePoint.

About Helvetas

Helvetas is an organization specialized in development cooperation and humanitarian response, anchored in Switzerland. Our vision is a just world in which all people determine the course of their lives in dignity and security, using environmental resources in a sustainable manner.



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