Administrative Assistant for International Programmes

vor 2 Wochen

Zürich, Zürich, Schweiz Helvetas Vollzeit

Helvetas is a leading organization in development cooperation and humanitarian response, anchored in Switzerland. Our vision is a just world where people live in dignity and security, using environmental resources sustainably.

We are seeking a dedicated and enthusiastic Assistant to join our International Programme department and Advisory Services/Learning & Innovation team in Zurich. This dynamic role offers a unique opportunity to engage with diverse projects and make a meaningful impact in our organization.

Main Responsibilities:

  • General administration for the International Programmes Department, including contracting, procurement, correspondence, travel arrangements, and ad hoc requests.
  • Provide comprehensive administrative and secretarial support to the International Programme Directors.
  • Welcome visitors and coordinate their programs, meetings, and induction schedules for new staff.
  • Assist with the administration of country programs and humanitarian responses.
  • Facilitate the organization of meetings and events.
  • Maintain document filing in the intranet and on SharePoint, and support the migration to SharePoint.

Advisory Services:

  • Manage contracts, invoices, and payments for the Learning & Innovation (LNI) team.
  • Collaborate with the LNI team to coordinate requests, conduct information searches, and handle correspondence.
  • Oversee licenses for software related to knowledge management, learning, and innovation.
  • Contribute to the editing of the LNI newsletter.
  • Support the facilitation of both online and face-to-face meetings for the LNI team.

Requirements:

  • Education: Completion of Kauffrau/Kaufmann EFZ or equivalent qualifications.
  • Experience: At least three years of relevant work experience.
  • Language Skills: Fluency in German and in English (at least B2 level) with additional languages being a plus.
  • Administrative Knowledge: Strong understanding of administrative processes.
  • Attention to Detail: Highly accurate and efficient in managing administrative tasks.
  • Service Orientation: Proactive and dedicated to providing exceptional service.
  • Technical Proficiency: Competent in IT tools, including MS Word, Excel, PowerPoint, Teams, Outlook, SAP, and SharePoint; a genuine interest in technology is a plus.
  • Eagerness to learn combined with being open and enthusiastic about taking on new challenges.
  • Strong interest in the work of a development cooperation.

We offer a modern workplace in a multicultural setting in the centre of Zurich. If you are a motivated and dedicated individual looking for a challenging role, please submit your complete application, including CV, motivation letter, work certificates, and diplomas, via our online recruiting portal.

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