Corporate Legal Support Specialist

vor 2 Wochen

Zug, Zug, Schweiz SHL Group Vollzeit
Job Overview

This role is focused on providing comprehensive support to the legal team by preparing, managing, and organizing corporate legal documents, facilitating board meetings, and maintaining corporate records. The position serves as a key liaison between the legal team and other departments to ensure smooth and efficient legal processes.

Main Responsibilities
  • Corporate Document Preparation: Prepare, file, and manage various corporate legal documents, including meeting minutes, notifications, and changes with the commercial register.
  • Record Maintenance: Maintain and update corporate records, ensuring that minutes, resolutions, and other key documents are properly archived and easily accessible.
  • Meeting and Board Support: Compile and organize materials for board meetings, including agendas, minutes, and resolutions.
Document Lifecycle Management
  • Contract Monitoring: Track and monitor contract expiration dates, notify stakeholders of upcoming renewals or terminations, and gather input on contract decisions.
  • Contract Renewals and Terminations: Initiate and coordinate the contract renewal process, review terms, update relevant clauses, and manage contract terminations.
  • Template Management: Regularly update and maintain standard document templates, ensuring they reflect changes in laws or company policies.
  • Execution Coordination: Coordinate the signing process for legal documents, ensuring timely signatures from all relevant parties.
Transaction and Vendor Management
  • Transaction Support: Assist attorneys in closing corporate transactions by preparing closing documents, coordinating with involved parties, and ensuring proper execution and delivery.
  • Vendor Code Setup and Invoice Management: Set up vendor codes for law firms, manage legal invoices, and ensure compliance with the Finance department's processes.
  • Audit Data Room Maintenance: Maintain and update the data room for Finance and shareholder audits, ensuring all required documents are easily accessible and up to date.
Legal Research and Compliance
  • Legal Research: Conduct research on corporate law, statutes, regulations, and other relevant areas to support the legal team.
  • KYC Document Preparation: Complete KYC (Know Your Customer) documents as requested by law firms to ensure compliance with regulatory requirements.
Requirements
  • A minimum of 5 years of relevant experience in a law firm or in-house legal department of a corporation.
  • Extensive experience in legal housekeeping, including preparing and managing corporate governance documents.
  • Strong proficiency in managing the entire contract lifecycle.
  • Excellent communication skills, with experience in interacting with internal and external stakeholders.
  • Familiarity with legal technology tools, document management systems, and similar legal software.
Language Skills
  • Mandatory: English, German
  • Nice to have: Traditional Chinese

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