Corporate Legal Administrator
vor 3 Wochen
This role focuses on providing comprehensive support to the legal team by preparing, managing, and organizing corporate legal documents, facilitating board meetings, and maintaining corporate records. It also includes assisting with contract lifecycle management, transaction support, and ensuring compliance with legal requirements through document execution and legal research.
Main Responsibilities- Corporate Document Preparation: Prepare, file, and manage various corporate legal documents, including meeting minutes, notifications, and changes with the commercial register, and updates to authorized signatories.
- Record Maintenance: Maintain and update corporate records, ensuring that minutes, resolutions, and other key documents are properly archived and easily accessible.
- Meeting and Board Support: Compile and organize materials for board meetings, including agendas, minutes, and resolutions. Maintain corporate records and ensure accurate documentation of board activities.
- Contract Monitoring: Track and monitor contract expiration dates, notify stakeholders of upcoming renewals or terminations, and gather input on contract decisions.
- Contract Renewals and Terminations: Initiate and coordinate the contract renewal process, review terms, update relevant clauses, and manage contract terminations by preparing notices and ensuring compliance with notice periods.
- Template Management: Regularly update and maintain standard document templates, ensuring they reflect changes in laws or company policies.
- Execution Coordination: Coordinate the signing process for legal documents, ensuring timely signatures from all relevant parties.
- Document Management: Organize and store executed legal documents in the company's legal document management system for easy retrieval.
- Transaction Support: Assist attorneys in closing corporate transactions by preparing closing documents, coordinating with involved parties, and ensuring proper execution and delivery.
- Vendor Code Setup and Invoice Management: Set up vendor codes for law firms, manage legal invoices, and ensure compliance with the Finance department's processes.
- Audit Data Room Maintenance: Maintain and update the data room for Finance and shareholder audits, ensuring all required documents are easily accessible and up to date.
- Legal Research: Conduct research on corporate law, statutes, regulations, and other relevant areas to support the legal team.
- KYC Document Preparation: Complete KYC (Know Your Customer) documents as requested by law firms to ensure compliance with regulatory requirements.
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