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Facilities Coordinator

vor 2 Monaten

Basel, Basel-Stadt, Schweiz CBRE GWS GmbH Vollzeit
Job Description

CBRE Global Workplace Solutions is a leading provider of integrated facility management services. Our team in Switzerland offers technical, infrastructural, and commercial facility management services to clients across various industries.

We are seeking a highly motivated and organized Facilities Coordinator to join our team at a client in the Technology sector in Basel. As a key member of our team, you will be responsible for providing administrative support to our Area Facilities Manager and ensuring the smooth operation of our facilities.

Main Responsibilities:
  • Technical Support: Provide proactive technical support to the Area Facilities Manager and ensure that all engineering call outs are managed and coordinated efficiently.
  • PPM Schedules and Asset Register: Monitor and manage all PPM schedules and Asset Register to ensure contractual compliance with local regulations and capital planning.
  • Health and Safety: Ensure Health and Safety compliance relating to all contractor activity and oversee all vendor activity relating to Cleaning and Maintenance, including SLA compliance.
  • Building Operations: Be the main point of contact for all day-to-day building operations and ensure the safety and wellbeing of employees and building users.
  • Seating Plans and Office Moves: Monitor seating plans and ensure floor plans and desk numbering are up to date. Liaise with EMEA Space Planning regarding all office moves and changes.
  • Facility Services: Be the main contact for the Facility Services in the Basel and Zurich office, including travel requirements.
  • Budget Management: Manage budgets, including accruals and financial planning.
  • Administrative Tasks: Perform administrative tasks such as creating purchase orders, issuing invoices, creating and updating documents.
  • Meeting and Conference Rooms: Assist with scheduling and preparing meeting and conference rooms, coordinate setup, and arrange for equipment and catering as needed.
  • Office Supplies and Services: Order office supplies and manage building and housekeeping services as needed.
  • Service Requests and Records: Maintain records and logs of service requests and track their status.
  • Mail and Hospitality Services: Process mail and maintain a file of services, including transportation sources, accommodations, and referral contacts.
Requirements:
  • Technical Skills: Strong knowledge of PC skills and MS Office.
  • Personal Qualities: Self-motivated, resourceful, and well-organized with good prioritization and planning skills.
  • Communication Skills: Excellent written and oral communication skills, with a service-oriented attitude and innovative thinking.
  • Language Skills: Working knowledge of the predominant languages in which business is conducted at the site, and a professional level of English.
  • Experience: Minimum of 2 years of work experience in Facility Management or a similar position, with customer services experience and the ability to communicate at all levels.
  • Industry Knowledge: Knowledge and awareness of the facilities management industry, including basic understanding of HSE.
What We Offer:
  • Development Opportunities: Regional and international development opportunities in a fast-growing company.
  • Training and Development: Wide range of internal and external training opportunities.
  • Company Culture: CBRE GWS as a global player in the service sector with well-known customers from a multinational environment.
  • Benefits: Good general conditions, including at least five weeks' holiday, 40 hours a week, and an attractive pension fund solution.