HR Operations Manager

vor 2 Wochen

Basel, Schweiz BeiGene Vollzeit

General Description:
We have an exciting opportunity for an HR Operations Manager to join BeiGene in Europe at a time where we are in our infancy and rapidly growing. The HR Operations Manager is key to the management of people processes and data across Europe and New Markets. In this role, you will support the HR team by participating in the design and management of the workflows supporting Talent Acquisition, Talent Management, Total Rewards, and HR Business Partner activities, as well as partnering with cross functional teams such as IT, Finance and Legal. You will also work with the HRIS team to provide expertise in the design of ongoing enhancements and process improvements related to the employee lifecycle in Workday.

The HR Operations Manager will ensure that employee records are accurately and efficiently compiled, reviewed, analyzed, submitted and secured in Workday and related downstream systems. This role is a critical asset in the flow of information and process necessary to recruit, hire, and onboard new employees as well as maintain employees through their life cycle at BeiGene.

Essential functions of the job:

- Serve as a first point of contact for employees, managers and HR Business Partners in multiple countries in Europe and New Markets, providing high quality HR advice and guidance with a focus on excellent customer service on a wide range of HR activities and processes
- Manage core HR processes including on-boarding, off-boarding, absence management and benefit administration
- Responsible for creating new starter offer documentation and for processing all HR associated onboarding activities
- Support annual HR processes including compensation planning and talent management
- Participate in the design and testing when implementing new Workday modules and enhancements
- Create and maintain high quality SOPs
- Troubleshoot system issues to ensure smooth processes
- Perform data entry across a range of HR systems
- Manage employee files and related documentation in HR systems
- Ensure compliance with appropriate data protection legislation at all times
- Liaise with internal departments and third-party service providers as necessary
- Contribute to wider projects and initiatives within the HR Operations team
- Identify process improvements by identifying issues, process delays and quality problems and recommending solutions

Essential skills and experience
- Several years of relevant experience working in HR Operations in EMEA and a deep expertise in one or more of the major markets (France, Germany, Spain, Italy, Switzerland)
- A strong working knowledge of Workday HR modules including Core HR, Recruiting, Onboarding is required
- A deep interest and understanding of general HR policies and procedures
- Will have a strong customer service orientation while maintaining a high level of integrity and confidentiality
- Having a growth mindset and being able to re-think our approach to the way we work and wanting to create better experiences for our customers
- Must possess excellent verbal, written, interpersonal and communication skills
- Ability to identify critical situations and take action to escalate where necessary
- Demonstrated ability to work in a team
- Ability to multitask yet remain detailed-oriented with sound time management skills
- Excellent Microsoft PowerPoint, Excel, Word, and Outlook skills
- Must be able to perform work under mínimal supervision
- Business fluency in English and German is required, additional languages are considered a plus

Competencies:
Ethics - Treats people with respect; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently. Completes administrative tasks correctly and on time. Follows instructions and responds to management direction.

Communication - Listens and gets clarification; Responds well to questions; Speaks clearly and persuasively in positive or negative situations. Writes clearly and informatively. Able to read and interpret written information.

Teamwork - Balances team and individual responsibilities; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed.

Contributes to building a positive team spirit; Shares expertise with others.

Adaptability - Able to adapt to changes in the work environment. Manages competing demands. Changes approach or method to best fit the situation. Able to deal with frequent change, delays, or unexpected events.

Technical Skills - Assesses own strengths and development areas; Pursues training and opportunities for growth; Strives to continuously build knowledge and skills; Shares expertise with others.

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary t

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