Executive Assistant 80-100%

vor 3 Wochen

Lausanne, Schweiz SpotMe Vollzeit

**Curious about the future of event marketing?**

SpotMe is the enterprise event platform to manage engaging events that help accelerate customer relationships at scale. Trusted by 12,000+ global Fortune 500 business leaders and loved by 10,000,000+ users, brands like J&J, Deloitte, and Red Hat use SpotMe to manage hybrid, virtual, and in-person events with a branded, personalized and compliant experience and get deep data insights that flow into their CRM.

Behind the magic stands a curious, diligent, and humble team with over 30 nationalities. A team that feels great pride in the work they do, a team that cares for each other, and a team that is always ready for the next challenge.

**Mission**:

- Support the CEO in his job with communications, logistics, time management, meeting preparation, and team coordination.

**Responsibilities**:

- Meet day-to-day administrative and organizational needs of the CEO
- **Manage appointments, calendar, organize business trips, workshops, and meetings for the CEO**:

- **Coordinate internal and external meetings such as weekly all-hands, board meetings, quarterly retreats, executive team offsites**:

- **Track and report CEO expenses and prepare weekly sales report**:

- **Office management: coordinate with vendors, cleaning, supplies, deliveries, building management**:

- Prepare meeting agenda and supporting documents, manage participants, and ensure follow-up tasks are executed
- Prepare key correspondence and presentations for the CEO

**Requirements & Skills**:

- Availability** from June 2024 to January 2025**
- 5+ years experience as an Executive Assistant, Personal Assistant, or similar role (PA diploma or certification is a plus)
- Motivated by a high-growth, fast-changing environment
- Perfect professional English, written and spoken as well as basic French
- Impeccable verbal and written communication skills
- Proficiency with Google Suite, Zoom, Microsoft Excel, and PowerPoint in a Mac environment
- Responsibility, proactivity, speed, and discretion are required
- SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status or veteran status._

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