Executive Assistant to CTO

vor 1 Woche

Lausanne, Waadt, Schweiz Swibeco SA Vollzeit
Ready for a new challenge?


As a leading and fast-growing B2B company in the field of employee benefits in Switzerland, Swibeco centralizes on a digital platform all the perks, gifts, and tax-free benefits a company can offer to its employees.

This includes permanent discounts, an innovative reward system and a lunch card with the biggest food related network.


Today Swibeco has more than 6'000 corporate clients in Switzerland, including major brands such as AXA, Swissquote, FedEx/TNT, Alcon, Decathlon, Capgemini, Holcim, Sprüngli, SAP, etc.

Our team is made up of 65+ talented people between our offices in Switzerland (Lausanne and Zurich).

We are currently experiencing a double-digit growth and therefore, we are looking for an

Executive Assistant to strengthen our team in Lausanne.

About the role:


Our Product and Engineering departments have grown a lot in the past 2 years, from 10 to 30 employees hired mostly in Switzerland and Romania.

Such a growth is exciting but brings new challenges.

In this context, we are looking for an experienced
Executive Assistant to support the team leaders in their day-to-day activities and help the team perform at its full potential.

This role will report directly to our Chief Technology Officer (CTO) and will include the following tasks:

  • Manage scheduling and agendas for the team leaders
  • Act as a focal point of contact for other departments and external stakeholders, appropriately handling confidential information at the highest level
  • Draft, review and send communications on behalf of the teams
  • Multitask efficiently in a fastpaced environment and escalate with the appropriate level of priority
  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
  • Plan, lead and manage specific team projects
  • Prepare presentation materials for meetings (drafting and reviewing PowerPoint decks)
  • Research, book, and coordinate travel arrangements
  • Maintain various records and documents for the leaders and the team
  • Assist with ad hoc support as needed

Requirements:

Your profile:

  • 35 years of experience as an Executive Assistant
  • Fluent in French and English, German and/or Romanian are strong plus
  • Excellent time management skills and ability to demonstrate attention to detail
  • High level of maturity and discretion
  • Ability to manage multiple tasks and prioritize competing demands
  • At ease in a fastpace, dynamic environment
  • Flexible and available as needed throughout the workday
  • Excellent written, verbal communication and interpersonal skill
  • Proven ability to take initiative and lead projects
  • Drive to build strong and productive relationships

Benefits:

What we offer:

  • A dynamic company where you can make a difference
  • A professional experience in a growing and stimulating environment
  • A flexible work culture where results are more important than hours
  • A true team spirit, we believe that together we are stronger and that we win as one team
  • Great working environment in Lausanne, just a few steps from the lake and public transport
  • Company bonus plan and attractive pension fund contributions
  • Meal allowance on your Swibeco Lunch Card
  • Mobility allowance or a parking place (upon availability) near the office
  • Permanent discounts for your daily savings on over 150 leading brands
  • Start date: ASAP
  • Working rate: 80% to 100%

Job Information:

Industry

  • Technology
Work Experience

  • 45 years
City

  • Lausanne
State/Province

  • Waadt
Country

  • Switzerland
Zip/Postal Code

  • 1006

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