![Unit8 SA](https://media.trabajo.org/img/noimg.jpg)
Executive Assistant
vor 4 Wochen
On-siteLausanne, Vaud, SwitzerlandOperationsFull time
OverviewApplicationShare this jobSVGs not supported by this browser.
DescriptionWho We Are
Founded in 2017, Unit8 is a fast-growing Swiss AI and data analytics company dedicated to solving complex problems of traditional industries like automotive, chemical, financial services, manufacturing and pharma. We work with some of the biggest organizations in Europe to solve the challenges that directly affect their business. Since our foundation, we have successfully delivered more than 155 projects.
Unit8's mission is to drive the adoption of AI and Data Science in the non-digital industries and to help accelerate their digital transformation. Among its activities, Unit8 dedicates a part of its resources and time on projects that deeply matter to us - that includes collaboration on pro-bono and "engineering for good" cases.
RequirementsWhat You'll Do
We are currently hiring for a position that is part-time, approximately 50-60% of a full-time position. Therefore, we are specifically looking for individuals who are seeking employment on a part-time basis and are available for a few hours each day. It is important to note that this position requires on-site presence at our office. While occasional remote work may be possible, the majority of the work will be conducted in our office environment.
- Provide administrative support to the company's leadership team, including scheduling meetings & agendas, booking rooms, preparing documents, maintaining records, etc. and serve as the primary administrative and scheduling contact for the leadership team.
- Provide administrative support to the company's Board of Directors (in coordination with partners), including scheduling meetings & agendas, booking rooms, preparing documents, maintaining records, arranging travel, etc.
- Attend monthly meetings of the Board of Directors to keep minutes and organise their signatures.
- Attend quarterly Summits of the company's leadership team to keep minutes and prepare summary protocols for the Board of Directors.
- Perform office management functions (Lausanne office) such as mail distribution, vendor coordination, supply ordering and logistical coordination. Support the Lausanne engagement team in organising events and activities.
- Support the Finance team in preparing yearly calendars, general assemblies and information sessions.
- Manage the company's email address.
- Handle sensitive and confidential written, electronic and oral communications discreetly. Compose high-level correspondence independently and professionally.
- Provide assistance to team members as needed.
Are You the team member we are looking for?
The ideal candidate for this position will have a strong background in administrative coordination, excellent organizational skills, and a keen eye for detail. If you are passionate about supporting business growth, we encourage you to apply for this exciting opportunity.
In order to be successful in this role, you are/have:
- Commercial Employee VTB (Employé de commerce CFC), secretarial / administrative management diploma.
- Minimum of 5 years of experience in a similar position, preferably in an international fast-paced environment. A startup experience is a plus.
- Excellent professional written and spoken communication skills in English and French are essential. German is a big plus.
- Outstanding attention to details, ability to handle multiple stakeholders and to adapt to various situations.
- Optimism, "can do" attitude, discretion and service orientation.
- We are specifically looking for individuals who are seeking employment on a part-time basis and are available for a few hours each day.
- It is important to note that this position requires on-site presence at our office. Home office will be possible occasionally.
What We Offer
- Compensation package including base salary and profit sharing based on the performance of the company.
- Flexible working hours.
- Tailor-made mentorship programme.
- up to 10% of paid time for self-development.
- Opportunity to join a fast-growing service company with a start-up atmosphere.
- Work with an international team made of more than 15 nationalities.
- Cross offices/company-wide frequent events (off-site or on-line).
- Fun Fund to spend with the team on after-work activities.
-
Executive Assistant
vor 2 Monaten
Le Mont-sur-Lausanne, Waadt, Schweiz GrabJobs VollzeitOn behalf of a well-renowned swiss company with international scope based in Lausanne area, we are searching for an Executive Assistant Executive Assistant INTRODUCTION On behalf of a well-renowned swiss company with international scope based in Lausanne area, we are searching for an Executive Assistant DESCRIPTION DE LA MISSION You provide global...
-
Executive Assistant FR/ENG
vor 1 Woche
Lausanne, Waadt, Schweiz Page Group Switzerland VollzeitExecutive Assistant - French/EnglishAn exciting opportunity is available for an Executive Assistant position in an international company. Join our team and play a crucial role in supporting the CEO alongside another senior executive assistant. Your tasks will involve:Handling phone calls and messagesManaging schedules and organizing meetingsSorting mail and...
-
Executive Assistant FR/ENG
vor 1 Woche
Lausanne, Waadt, Schweiz Michael Page VollzeitYou will indirectly assist the CEO and work in collaboration with another senior executive assistant. Your main responsibilities will include:Managing and screening phone callsOverseeing a complex schedule and setting up meetings with both internal and external contactsOrganising incoming mail and identifying urgent mattersCreating high-quality documents in...
-
Executive Assistant
vor 1 Woche
Lausanne, Waadt, Schweiz INTERNATIONAL OLYMPIC COMMITTEE VollzeitDepartment: Ethics and ComplianceLocation: Lausanne, SwitzerlandContract Type:Open-endedActivity Level: 100%Entry Date:The International Olympic Committee is the guardian of the Olympic Games and the leader of the Olympic Movement.A truly global organisation, it acts as a catalyst for collaboration between all Olympic stakeholders, including the athletes,...
-
Executive Assistant
vor 1 Woche
Lausanne, Waadt, Schweiz INTERNATIONAL OLYMPIC COMMITTEE VollzeitDepartment: IOC Television & Marketing Services SALocation: Lausanne, SwitzerlandContract Type:Open-endedActivity Level: 100%Entry Date:The International Olympic Committee is the guardian of the Olympic Games and the leader of the Olympic Movement.A truly global organisation, it acts as a catalyst for collaboration between all Olympic stakeholders, including...
-
Executive Assistant
vor 1 Woche
Lausanne, Waadt, Schweiz AXEPTA SA VollzeitDUTIES AND RESPONSABILITIES Assist the Executive Vice President and Head of Global Technical Operations with daily operational tasks and specific projects as needed. Manage the Executive's calendar, coordinate travel arrangements and conferences, schedule appointments, and arrange meetings. Organize offsite meetings and events for the Global Technical...
-
Executive Assistant 80-100%
vor 1 Woche
Lausanne, Waadt, Schweiz SpotMe VollzeitCurious about the future of event marketing?SpotMe is the enterprise event platform to manage engaging events that help accelerate customer relationships at scale. Trusted by 12,000+ global Fortune 500 business leaders and loved by 10,000,000+ users, brands like J&J, Deloitte, and Red Hat use SpotMe to manage hybrid, virtual, and in-person events with a...
-
Executive Office Assistant
vor 1 Woche
Lausanne, Waadt, Schweiz Neural Concept VollzeitWe are a unique team of passionate ML Engineers, Software Developers, Product Specialists and Sales & Marketing Professionals, working for global industry leaders. We believe that with a healthy team culture we can achieve wonders.Executive Office Assistant (50%-60%):- location Lausanne, Switzerland job type PermanentOur mission is to enable the sustainable...
-
Executive Assistant to CTO
vor 1 Woche
Lausanne, Waadt, Schweiz Swibeco SA VollzeitReady for a new challenge?As a leading and fast-growing B2B company in the field of employee benefits in Switzerland, Swibeco centralizes on a digital platform all the perks, gifts, and tax-free benefits a company can offer to its employees. This includes permanent discounts, an innovative reward system and a lunch card with the biggest food related...
-
Executive Assistant
vor 1 Woche
Lausanne, Waadt, Schweiz Nexthink VollzeitCompany DescriptionHi, we're Nexthink. We're not just the leader in the digital employee experience category, we invented the category. Our solutions combine real-time analytics, automation and employee feedback across all endpoints to help IT teams delight people at work. Our cloud-native platform pinpoints issues and solutions, automates response, and...
-
Executive Assistant EMEA
vor 1 Woche
Lausanne, Waadt, Schweiz Nexthink VollzeitCompany Description Nexthink is the leader in digital employee experience management software. The company provides IT leaders with unprecedented insight allowing them to see, diagnose and fix issues at scale impacting employees anywhere, with any application or network, before employees notice the issue. As the first solution to allow IT to progress...
-
Assistante Gouvernante Générale
vor 1 Woche
Lausanne, Waadt, Schweiz Hotelis Executive Vollzeit**INTRODUCTION**: Nous sommes aujourd'hui mandatés par un établissement hôtelier de haut standing pour le recrutement d'une collaboratrice engagée et passionnée qui agira en tant que:**Assistante gouvernante générale (H/F)**:**DESCRIPTION DE LA MISSION**:**PROFIL ATTENDU**: Au bénéfice d'une solide formation hôtelière et d'expériences couronnées...
-
Assistant Dean and Director of Career Services
vor 1 Woche
Lausanne, Waadt, Schweiz Perrett Laver VollzeitAppointment of Assistant Dean and Director of Career Services:Founded by business executives for business executives, IMD is an independent academic institute with Swiss roots and global reach. IMD strives to be the trusted learning partner of choice for ambitious individuals and organisations worldwide. Based in Lausanne with a campus in Singapore and...
-
Executive Assistant to The CEO
vor 1 Woche
Lausanne, Waadt, Schweiz MindMaze VollzeitCompany DescriptionFounded in 2012, MindMaze is a global leader in brain technology and digital neurotherapeutics solutions for brain health and recovery. Its mission is to accelerate the brain's ability to recover, learn and adapt. The company has two core divisions - Healthcare and Labs - working collaboratively at the intersection of neuroscience,...
-
Executive Assistant to The CEO
vor 1 Woche
Lausanne, Waadt, Schweiz MindMaze VollzeitCompany DescriptionFounded in 2012, MindMaze is a global leader in brain technology and digital neurotherapeutics solutions for brain health and recovery. Its mission is to accelerate the brain's ability to recover, learn and adapt. The company has two core divisions - Healthcare and Labs - working collaboratively at the intersection of neuroscience,...
-
Faculty Assistant
vor 1 Woche
Lausanne, Waadt, Schweiz IMD VollzeitAbout IMD Founded by business executives for business executives, the International Institute for Management Development (IMD) is an independent academic institute with campuses in Lausanne and Singapore as well as a Management Development Hub in Shenzhen. We strive to be the trusted learning partner of choice for ambitious individuals and organizations...
-
Philanthropy Assistant
vor 1 Woche
Lausanne, Waadt, Schweiz IMD VollzeitContract Type: Fixed-term maximal- Location: Lausanne, CHAbout IMDThe Institute for Management Development (IMD) is an independent academic institution with Swiss roots and global reach, founded more than 75 years ago by business leaders for business leaders. Since its creation, IMD has been a pioneering force in developing leaders who transform...
-
Executive Assistant
vor 1 Woche
Lausanne, Waadt, Schweiz Unit8 SA VollzeitWho We AreFounded in 2017, Unit8 is a fast-growing Swiss AI and data analytics company dedicated to solving complex problems of traditional industries like automotive, chemical, financial services, manufacturing and pharma. We work with some of the biggest organizations in Europe to solve the challenges that directly affect their business. Since our...
-
Faculty Assistant
vor 1 Woche
Lausanne, Waadt, Schweiz IMD VollzeitContract Type: Open-endedLocation:Lausanne, CHAbout IMDThe Institute for Management Development (IMD) is an independent academic institution with Swiss roots and global reach, founded 75 years ago by business leaders for business leaders. Since its creation, IMD has been a pioneering force in developing leaders who transform organizations and contribute to...
-
Personal Assistant to The Director
vor 1 Woche
Lausanne, Waadt, Schweiz INTERNATIONAL OLYMPIC COMMITTEE VollzeitDepartment: NOC Relations DepartmentLocation: Lausanne, SwitzerlandContract Type:Open-endedActivity Level: 100%Entry Date:MissionAs a Personal Assistant to the Director, you will provide high-level administrative support to the Director of NOC relations, Olympic Solidarity, O365, and to the Deputy Director. You will also, provide support to the...