Administrative Assistant

vor 2 Wochen

Lausanne, Schweiz EPFL Vollzeit

EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 17,000 people, including over 12,500 students and 4,000 researchers from more than 120 different countries.

**Administrative assistant (20-40%)**:
**Your mission**:
**Main duties and responsibilities include**:

- Accounting/management of the lab’s budget, grants and third party funds (e.g., salaries, expenses, credit card, purchases, budget forecasting, financial reporting)
- Staff administration (e.g., HR follow-up, visas, employment contracts, welcoming new collaborators)
- Organization of conferences, seminars, and lab outings
- Travel organization for guests and team (transport, accommodation, visas, etc)
- Provision of general support and logistics to the lab (ordering supplies, mail, etc.)
- Management of the lab’s infrastructure and spaces
- Assistance with communications (web, presentations, social media)

**Your profile**:

- Native or fluent in English (written and spoken)
- Proficient in French (written and spoken)
- Command of Excel, Word, Outlook, Adobe Reader (all required), Apple Keynote, InDesign, WordPress (preferred)
- Precise and organized with budgeting and accounting
- Enjoys interacting with faculty,staff and students in a diverse and international environment
- Self-driven, organized, forward-thinking, detail-oriented

**We offer**:
A diverse, international, woman-led team that places a strong value on mutual respect and a positive, energetic working environment
Flexible working hours and the possibility to partially work from home

**Start date**:
01.01.2024

**Term of employment**:
Unlimited (CDI)

**Work rate**:
20-40%

**Duration**:
Unlimited contract

**Remark**:
**Reference**:
Job Nb 3157

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