Administrative Assistant

vor 3 Wochen

Lausanne, Schweiz Nestle Vollzeit

**Position Snapshot**

Location: Nestlé Research, Lausanne, Switzerland

Company: Société des Produits Nestlé S.A.

Act. Rate: 100%

Type of contract: Permanent Contract

Start date: ASAP

**What we offer at Nestlé**

Flexible work policies in terms of core hours and working from home. Please talk to us during the recruitment process about what flexibility could look like for you

Genuine opportunities for career and personal development

Modern “smart office” locations providing agile & collaborative workspaces

Dynamic international working environment

Attractive additional benefits

**Position Summary**

Nestlé Research is based in Lausanne, Switzerland, employs approximately 1000 people and is comprised of five Nestlé Institutes: Food Sciences, Health Sciences, Food Safety & Analytical Sciences, Packaging Sciences, and Agricultural Sciences. Please have a tour of our facilities using this link or read more about Nestlé Research at our website.

Please follow us on Nestlé R&D on LinkedIn.

Check out what we are doing within the Institute of Agricultural Sciences

As
**Administrative Assistant**, you will provide high quality proactive support to the Head of the Institute of Agricultural Sciences and his team, based in diverse geographical locations. You will manage the administrative tasks and prioritize commitments to ensure high-quality and timely support to the business in a fast-paced multicultural environment.

We offer a dynamic, inclusive, and international working environment with many opportunities across different companies, functions, and regions. Don’t miss the opportunity to join us and work with different teams in an agile and diverse context.

**A Day in the Life of an Administrative Assistant**
- Provide proactive and timely support to the Institute head, managers and team members in tasks related to the Institute’s operations (agendas coordination, meetings minutes on Documentum, visitor arrangements, documents and signature validation, lists and organization charts updates etc.)
- Manage general administration activities with efficiency: anticipate, prioritize and prepare information as required to ensure timely follow-up
- Manage organization and coordination of workshops, meetings and events
- Organize travel arrangements and logistics; manage expense report
- Coordinate the Institute's budget and act as back up to coordinate the procurement process (PR/PO)
- Manage the Institute digital platforms (Intranet, Sharepoint etc.)
- Coordinate the on-boarding activities of the new team members
- Support leave management (holidays approval)

**What will make you successful**
- At least 5 years successful administrative assistant working experience supporting a team within diverse geographical locations
- Agile, proactive and open-minded
- Excellent communication, organization and stakeholder management (internal & external) skills
- Flexible and autonomous with proven service orientation
- Trustworthy with ability to work in a multicultural environment
- Collaborative and resourceful with a positive mindset
- Digitally savvy with very good knowledge of the MS tools and Concur
- Fluency in English and French, Spanish is an advantage

At Nestlé, we want to help shape a better and healthier world, inspire people to live healthier lives and deliver impact at a scale and pace that makes a difference. We do this by fostering a diverse, friendly, supportive, and collaborative environment, that creates positive disruption, embraces innovation, and empowers people and teams to win.

We aim to hire friendly, respectful, inspiring people who care about the people’s lives that we touch every single day.

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