Administrative Assistant

Vor 7 Tagen

Lausanne, Waadt, Schweiz EPFL Vollzeit

EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide.

The EPFL employs more than 6,500 people supporting the three main missions of the institution:
education, research and innovation.

The EPFL campus offers an exceptional working environment at the heart of a community of more than 17,000 people, including over 12,500 students and 4,000 researchers from more than 120 different countries.


  • At CECAM Headquarters, in EPF-Lausanne, we are seeking an Administrative Assistant for a maternity leave replacement.

Administrative assistant (30-50%) - W/M:

Your mission:

Providing full administration support to the Director and the Deputy Director of the CECAM.

Main duties and responsibilities include:

  • The management of the Director's diary
  • The organisation of the scientific travels (e.g., to conferences) of the Director, the Deputy Director and the administrative staff, including processing of travel expenses claims
  • The organisation of the scientific travels (e.g., to conferences) of the Director's research group members, including processing of travel expenses claims
  • The organisation of the short
- and long-term visits of the CECAM scientific guests including travel arrangements and travel expense claims

  • The administrative management of research and administrative staff : HR followup, hiring, welcoming new joiners, contract renewal/changes, absences and vacation periods, etc.
  • Coordinating all matters related to the daytoday functioning of the office
  • Dealing with correspondence (in English) with the CECAM governing bodies, CECAM Member Organisations and CECAM Nodes
  • Administrative management of contracts (e.g., CECAM convention, Node agreements, HQ agreement, etc.).
  • Preparation of documents (in English) such as e.g., Annual Activity Reports, Proposals for Activities, and taking and writing up of the minutes of the meetings

Your profile:

  • Full proficiency in both English and French is mandatory (both written and spoken)
  • At least 3 years of secretarial work experience in academia or other international organisations
  • Accomplished communication/editing abilities in English
  • Computer proficiency (Outlook, Word, Excel, PowerPoint, Acrobat)
  • Ability to interact with all levels of faculty, staff and students in multicultural environment
  • Good understanding of accounting and finance
  • Commercial background or education (CFC de Commerce or equivalent)
  • Previous experience as an administrative assistant; a previous experience at EPFL is a strong asset

We offer:

  • Excellent working conditions in a multicultural environment and a congenial unit
  • Further education opportunities

Start date:

Beginning of 2024

Term of employment:

Fixed-term (CDD)

Work rate:

30-50%

Duration:

Approx. 4 to 5 months fixed-term contract (CDD)

Contact:

Remark:

Reference:

Job Nb 3154

  • Administrative Assistant

    Vor 7 Tagen

    Lausanne, Waadt, Schweiz B2B CFO Vollzeit

    We are "the alternative" to the typical professional services on an exit or buy transition. We use unique tools, talents, and processes to help the business owner(s) through the transition. We're a friendly, motivated, and passionate bunch looking for more motivated individuals who are interested in join us. We're looking to add to our Admin team. This...

  • Administrative Assistant

    vor 3 Wochen

    Lausanne, Waadt, Schweiz École polytechnique fédérale de Lausanne, EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment...

  • Administrative Assistant

    Vor 7 Tagen

    Lausanne, Waadt, Schweiz École polytechnique fédérale de Lausanne, EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment...

  • Administrative Assistant

    vor 3 Wochen

    Lausanne, Waadt, Schweiz École polytechnique fédérale de Lausanne, EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment...

  • Assistante administrative

    vor 1 Monat

    Lausanne, Waadt, Schweiz Careerplus SA Vollzeit

    Vous êtes parfaitement fluide en allemand et disponible rapidement? Vous souhaitez rejoindre une équipe avec une bonne ambiance? N'attendez plus, ce poste est pour vousPour notre client, une société familiale, concessionnaire officiel pour des produits d'une grande marque, nous recrutons une assistante administrative polyvalente pour un poste fixe à...

  • Assistante administrative

    vor 3 Wochen

    Lausanne, Waadt, Schweiz Careerplus SA Vollzeit

    Vous êtes parfaitement fluide en allemand et disponible rapidement? Vous souhaitez rejoindre une équipe avec une bonne ambiance? N'attendez plus, ce poste est pour vousPour notre client, une société familiale, concessionnaire officiel pour des produits d'une grande marque, nous recrutons une assistante administrative polyvalente pour un poste fixe à...

  • Administrative Assistants

    Vor 7 Tagen

    Lausanne, Waadt, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide.The EPFL employs more than 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at...

  • Administrative Assistant

    Vor 7 Tagen

    Lausanne, Waadt, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide.The EPFL employs more than 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at...

  • Administrative Assistant

    Vor 7 Tagen

    Lausanne, Waadt, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide.The EPFL employs more than 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at...

  • Administrative Assistant

    Vor 7 Tagen

    Lausanne, Waadt, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide.The EPFL employs more than 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at...

  • Administrative Assistant

    Vor 7 Tagen

    Lausanne, Waadt, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide.The EPFL employs more than 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at...

  • Assistante Administrative

    Vor 7 Tagen

    Lausanne, Waadt, Schweiz Accès Personnel SA Vollzeit

    Pour un de nos clients, de la région Lausanne un/e :Assistante Administrative - (H/F)Votre mission :Accueil et renseignement des visiteurs, clients et fournisseursGestion des lignes téléphoniquesRéception et gestion des divers courriers et redistribution à la directionGestion de diverses tâches administrativesFacturation et suivi débiteursGestion des...

  • Administrative Assistant

    Vor 7 Tagen

    Lausanne, Waadt, Schweiz ERM Group Vollzeit

    About ERMERM is a leading global provider of environmental, health, safety, risk, social consulting services and sustainability related services. We work with the world's leading organizations, delivering innovative solutions and helping them to understand and manage their sustainability challenges.The key sectors we serve include Oil & Gas, Mining, Power,...

  • Assistante Administrative

    Vor 7 Tagen

    Lausanne, Waadt, Schweiz Interima Vollzeit

    **INTRODUCTION**:Pour l'un de nos client spécialisé dans le domaine de l'électricité, nous cherchons une **assistante administrative à 50 %**.**DESCRIPTION DE LA MISSION**:- Accueil client et des visiteurs- Entretien téléphonique- Organiser et tenir les tableaux de suivis- Gérer le courrier et le standard téléphonique- Etablir des factures...

  • Administrative Assistant

    Vor 7 Tagen

    Lausanne, Waadt, Schweiz Debiopharm Vollzeit

    _Debiopharm__ is an independent biopharmaceutical company based in Switzerland with an ongoing commitment to research in oncology and infectious diseases in order to improve patient outcomes and quality of life. Our main activities include drug development, drug manufacturing and digital health investment. Debiopharm International SA aims to develop...

  • Administrative Assistant

    Vor 7 Tagen

    Lausanne, Waadt, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide.The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at...

  • Assistante Administrative

    Vor 7 Tagen

    Lausanne, Waadt, Schweiz Interima Vollzeit

    **INTRODUCTION:**Mandaté par l'un de nos clients secteur Moudon, actif dans le domaine des matières premières recyclables ou valorisables, nous recherchons pour une mission temporaire de** 6 mois**, et afin de venir renforcer leur équipe un/une:**Assistante Administrative****60%**:**DESCRIPTION DE LA MISSION**:En tant qu'**Assistante Administrative**,...

  • Administrative Assistant

    Vor 7 Tagen

    Lausanne, Waadt, Schweiz Nestle Vollzeit

    Position SnapshotLocation: Nestlé Research, Lausanne, SwitzerlandCompany: Société des Produits Nestlé S.A.ActRate:100%Type of contract: Permanent ContractStart date:ASAPWhat we offer at NestléFlexible work policies in terms of core hours and working from home. Please talk to us during the recruitment process about what flexibility could look like for...

  • Administrative Assistant

    Vor 7 Tagen

    Lausanne, Waadt, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide.The EPFL employs more than 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at...

  • Assistante Administrative

    Vor 7 Tagen

    Lausanne, Waadt, Schweiz MTO Vollzeit

    Nous sommes à la recherche d'un(e) assistant(e) administratif afin de rejoindre notre équipe.Notre entreprise intervient principalement sur le canton de Vaud.Vous aurez pour missions:- Gérer les fournitures et le matériel de bureaux, assurer les commandes nécessaires,- Accueillir les visiteurs et donner un premier niveau de renseignement- Gérer la...