Administrative Assistant

Vor 7 Tagen

Lausanne, Waadt, Schweiz EPFL Vollzeit

EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide.

The EPFL employs more than 6,000 people supporting the three main missions of the institutions:
education, research and innovation.

The EPFL campus offers an exceptional working environment at the heart of a community of more than 16,000 people, including over 12,000 students and 4,000 researchers from more than 120 different countries.


Administrative Assistant - 20%:

Your mission:

Provide administrative support to a new unit headed by Prof Jotzu, Tenure Track Assistant Professor of Materials Science and Technology in the School of Engineering (STI),

Main duties and responsibilities include:

  • Accounting management of the lab's budget, grants and third party funds (e.g., salaries, expenses, credit card, purchases, budget forecasting, financial reporting)
  • Staff administration (e.g., HR followup, visas, employment contracts, welcoming new joiners etc.)
  • Organization of visitors' venue (visas, logistics, travel and accommodation)
  • Organization of conferences, seminars and travel of collaborators
  • Expenses and credit card management and followup
  • Provision of general support and logistics to the lab
  • Management of the lab infrastructure
  • Communication (web, presentations, social media) of the lab

Your profile:

  • Full proficiency in both French and English is mandatory (both written and spoken)
  • Computer proficiency with a very good command of MS Office suite, good command or interest to learn on how to use other simple IT tools such as SWITCHDrive, Slack, SharePoint, Zoom, MS Teams, One Note etc.
  • Confident and precise with budget organization and accounting
  • Ability to interact with all levels of faculty, staff and students in multicultural/international environment
  • Selfdriven, good sense of organization and initiative, rigorous and attention to detail
  • Happy to contribute to a positive working atmosphere as part of a motivated and energetic team
  • Commercial background or education (CFC de Commerce or equivalent)
  • Previous experience as an administrative assistant; a previous experience at EPFL is a strong asset

Start date:

Term of employment:

Fixed-term (CDD)

Work rate:

20%

Duration:

1-year CDD

Remark:

Reference:

Job Nb 2839

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