Administrative Assistant

vor 3 Wochen

Lausanne, Waadt, Schweiz École polytechnique fédérale de Lausanne, EPFL Vollzeit

EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 17,000 people, including over 12,500 students and 4,000 researchers from more than 120 different countries.

Administrative Assistant (60%)
Mission

The EPFL AI center focuses on developing research, education and innovation in AI at EPFL and beyond. It is the core of a vibrant EPFL community and dynamic ecosystem with different partners and stakeholders of the AI universe.

To complete its team, the EPFL AI Center seeks for a dynamic administrative assistant. In this role, you will be in charge of the administrative support for center activities and operations.

Main duties and responsibilities
  • Assistant to the Direction of the Center, agenda organization and general correspondence
  • Supervision and management of external solicitations and requests through the center inbox
  • Administrative management of staff members, support to hiring process, accreditation, absences, agendas, onboarding, employees' lifecycle
  • Finance and funds management, support in accounting
  • Liaising with EPFL central services and academic services
  • Travel organization for the center members and visitors
  • Support in managing the acquisition and implementation of new grants and funding
  • Support in administration related to research projects according to the type of grant (academic, industrial, Swiss, European, non-European)
  • Support of event organization for scientific conferences and meetings
  • Support for external procurement
Profile
  • Previous experience as an administrative assistant in large organisations such as EPFL is highly preferred
  • Full proficiency in both French and English is mandatory (both written and spoken)
  • Computer proficiency with a very good command of modern office tools and communication channels
  • Ability to interact with all levels of faculty, staff and students in multicultural environment
  • Proven ability to interact in a fast-moving environment with an ever-changing agenda
  • Self-driven, high sense of prioritisation and initiative, flexible, reliable and organised
We offer
  • A friendly, stimulating and high-level working environment
  • The opportunity to be involved in a variety of innovative projects
  • Excellent working conditions in a top university
Informations

Contract Start Date : ASAP

Activity Rate Min : 60%

Contract Type: CDD

Duration: 1 year, renewable

Reference: 741

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