Meetings Services Assistant

vor 2 Monaten

Geneve, Schweiz United Nations Vollzeit

This position is located in the Meetings Servicing Unit, Meetings Management Section (MMS), Central Planning and Coordination Service (CPCS), Division of Conference Management (DCM), Department for General Assembly and Conference Management, Geneva. The incumbent reports to the Chief of Unit.

**Responsibilities**:
Under the overall guidance of the Chief of Unit, the incumbent will be responsible for the following duties:

- Takes note of the daily programme of meetings, verifies any changes and adapts accordingly;
- Participates in the setting up of conference rooms, prepares and arranges nameplates according to individual room charts;
- Opens conference rooms and verifies that the rooms have been cleaned, checks logistic details prior to meeting;
- In case of virtual/hybrid meeting, contacts client Secretariat to obtain all useful documentation for distribution to the precis-writers, interpreters and press officers, uploads all unofficial documents to be electronically available;
- Controls the entrance to meetings taking place and provides information to participants on the organization of the conference;
- Liaises with the secretariat of the meeting, conference assistants, participants and interpreters;
- Liaises with services concerned in connection with technical problems encountered (headphones, microphones etc.);
- Distributes conference documents to interpreters;
- Liaises with concerned services regarding the end of meetings, informs all concerned of the schedule the following day;
- Ensures that meeting room is cleared, and takes items left behind to the Safety and Security Section;
- Prepares meeting rooms for following day;
- Performs other related duties as required.

Competencies
PROFESSIONALISM:
PLANNING AND ORGANIZING:
Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

CLIENT ORIENTATION:
Considers all those to whom services are provided to be “clients” and seeks to see things from the clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent is required. Must have succesfully passed GGST or ASAT.

Work Experience
At least one (1) year of experience in general office support or related area is required.

Experience in servicing meetings or conferences preferable in the United Nations or other International organizations is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English or French and knowledge of the other is required. Knowledge of another UN official language is desirable.

Assessment

Special Notice

- This position is on a When Actually Employed (WAE) basis.
- The duration of need for this temporary job opening is for an initial period of six months, with the possibility of extension. The maximum number of days that may be worked in the six-month period should not exceed four and one half months and will be intermittent in nature.
- Passing the United Nations Administrative Assessment Support Test (ASAT) or the Global General Service Test (GGST) in English or French at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.
- All TJOs in the General Service and related categories, at the levels GS-5, GS-6 and GS-7 shall be open only to internal staff members at the respective duty station holding a Fixed-Term Appointment, Continuing Appointment or Permanent Appointment.
- In addition, all new entry-level recruitment in the General Service and related categories, for positions at the GS-4/TC-3/S-2/ PIA I levels and below, irrespective of the source of funding, will only be granted Temporary Appointments.
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nati

  • Meetings Services Assistant

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    This post is located in the Meetings Management Section, Central Planning and Coordination Service (CPCS), Division of Conference Management (DCM), Department for General Assembly and Conference Management, Geneva. The incumbent will report to the Conference Affairs Officer. **Responsibilities**: Under the supervision of the Conference Affairs Officer, the...

  • Meetings Services Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    The UN Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is located in the...

  • Meetings Services Assistant, 2 Posts

    Vor 3 Tagen

    Geneve, Schweiz United Nations Vollzeit

    These two positions are located in the Meetings Servicing Unit, Meetings Management Section (MMS), Central Planning and Coordination Service (CPCS), Division of Conference Management (DCM), Department for General Assembly and Conference Management, Geneva. The incumbents will report to the Chief of Unit. **Responsibilities**: Within delegated authority,...

  • Meetings Services Assistant

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 222387 **Job Network** : Public Information and Conference Management **Job Family** : Services de conférence **Category and Level** : Catégorie des services généraux et catégories apparentées, G-2 **Duty Station** : GENEVA **Department/Office** : Division of Conference Management **Date Posted** : Nov 22,...

  • G4 Administrative Assistant Conference Services- 80%

    vor 22 Stunden

    Geneve, Schweiz Inter-Parliamentary Union Vollzeit

    Working under the direct supervision of the Conference Services Officer (CSO), the Administrative Assistant provides a series of services for the Division and, in particular, for the Events Team, including organizational support for IPU Assemblies as well as for other global meetings held in Geneva and in the field, in person as well as in virtual...

  • Assistant Room Service Manager

    vor 2 Wochen

    Geneve, Schweiz Mandarin Oriental Hotel Group Vollzeit

    **Position**: Assistant Room Service Manager (Full time #504474) **Property / Office**: Mandarin Oriental, Geneva **Location**: Geneva, Switzerland **MANDARIN ORIENTAL HOTEL GROUP** Mandarin Oriental Hotel Group is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the...

  • Executive Assistant

    vor 2 Monaten

    Geneve, Schweiz STMicroelectronics Vollzeit

    Position description **Posting title**: - Executive Assistant M/F **Regular/Temporary**: - Regular **Job description**: - JOB PURPOSE: Assistant to 6 Vice Presidents in the Global S&M organization. Responsibilities include: - Travel arrangements and expense reports - Key contact for purchase processes - National and international meetings and events...

  • Executive Assistant

    vor 1 Monat

    Geneve, Schweiz Tiger Recruitment Ltd Vollzeit

    **Executive Assistant - **EN/FR** **Overview** We are looking for an accomplished Executive Assistant to join a leading financial institution in Geneva. This role will provide one to one support to the deputy CEO and will initially be based on a fixed term of 6 months with the potential to be extended. **Main responsibilities** - Organising the deputy...

  • Executive Assistant

    vor 2 Monaten

    Geneve, Schweiz LS Partners Vollzeit

    Executive Assistant to Sr Managers **Responsibilities**: - Provide proactive support. - Liaise with internal departments and external parties as needed. - Organize and coordinate business trips both in Switzerland and abroad. - Arrange internal and external meetings, ensuring seamless coordination. - Prepare presentations, reports, and other supporting...

  • Team Assistant

    vor 1 Woche

    Geneve, Schweiz PICTET Vollzeit

    **Your team**: - The Pictet Group is one of the world’s leading independent wealth and asset managers. Founded in 1805 and headquartered in Geneva, Switzer-land, the Group is represented in 30 offices in financial centres world-wide, currently employing over 5000 people. Pictet has been present in London since 1990, and employs around 400 people.**Pictet...

  • Receptionist - Office Assistant

    vor 1 Monat

    Geneve, Schweiz OPTIMA PARTNERS Vollzeit

    **Receptionist - Office Assistant** For one of our clients, a prestigious financial company in Geneva, we are looking for a Receptionist & Office Assistant for a temporary mission of 4 months. **Your responsibilities** - Welcoming and looking after customers and guests - Managing client meetings: rooms reservation, video conference set-up, serving drinks,...

  • Executive Assistant

    Vor 6 Tagen

    Geneve, Schweiz LB Recrutement Vollzeit

    We are looking for a motivated Executive Assistant responsible to provide a comprehensive, confidential and dynamic support service, with the ability to juggle a complex day to day and long-term schedule, understand a complex organization, collaborate with other Executive Assistants and work independently as needed. - Maintain and provide a personalized...

  • International Consultant

    vor 1 Woche

    Geneve, Schweiz International Trade Centre (ITC) Vollzeit

    Result of Service - EXPECTED OUTPUTS AND TIMELINES: Output 1: Pre-event Preparation: A finalized schedule of one-on-one B2B meetings between exporters and buyers has been successfully validated and submitted by 25 September 2024. Output 2: On-site Coordination: Successful on-site coordination has been carried out by 10 October 2024. Output 3: Post-event...

  • Assistant Au Service Dépannage 80%

    vor 1 Woche

    Geneve, Schweiz Novatis Vollzeit

    **Lieu**: Genève **Votre profil**: - Expérience dans un poste similaire - **Connaissance Installation Sanitaire Obligatoire**: - **Connaissance programmes File Maker et Arcane un plus**: - **Personne organisée et réactive** **Nous vous offrons**: - Des conditions de travail agréables et stable - Une agence proche de ses temporaires - Vous serez...

  • Assistant Bar Manager

    vor 3 Wochen

    Geneve, Schweiz Mandarin Oriental Hotel Group Vollzeit

    **Position**: Assistant Bar Manager (Full time #501289) **Property / Office**: Mandarin Oriental, Geneva **Location**: Geneva, Switzerland Mandarin Oriental Hotel Group is the award winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world. Increasingly recognized for creating...

  • Administrative Assistant

    vor 2 Wochen

    Geneve, Schweiz Data Conversion Service SA Vollzeit

    Become the Administrative assistant of our client and provide a smooth service in this international environment. As a Administrative Assistant, you will be the main person of contact for the daily management with special emphasis on information, communication, and organizational services. You will: - Act as a first line support concerning all kind of...

  • Legal Assistant

    vor 1 Woche

    Geneve, Schweiz LHH Vollzeit

    Our client, a certification company is looking for a looking for a legal assistant / paralegal to join their legal team. The position starts for 9 months and then, the person will be hired permanently. The position starts mid of April 2023 Provide executive assistant / support services to the Chief Compliance Officer and the Chief Legal Officer, as well...

  • Chief Executive Assistant to Founder

    Vor 6 Tagen

    Geneve, Schweiz Runa Capital Vollzeit

    WHAT YOU’LL DO: As the Chief Executive Assistant to the Founder, you’ll be in a highly visible role at the center of fast-paced activity, using your superior organizational, project, and time management skills. You will be responsible for the coordination of all administrative support for the Executive and his family, leading a team of four Executive...

  • Polyvalent Receptionist-admin Assistant

    vor 1 Monat

    Geneve, Schweiz OPTIMA PARTNERS Vollzeit

    **Polyvalent Receptionist-Administrative Assistant** On behalf of a prestigious private bank in Zurich, we are looking for an experienced Receptionist-Administrative Assistant who is ready to take on a great and challenging role with plenty of responsibilities. **Your responsibilities**: As Receptionist: - Welcoming and looking after customers and...

  • Assistant, Executive Office

    vor 1 Woche

    Geneve, Schweiz Global Antibiotic R&D Partnership (GARDP) Vollzeit

    **Overall Purpose**: The Executive & Legal Assistant will play a key role in supporting the GARDP Executive Office and the Legal Team. S/he will provide administrative support to GARDP Executive Office and Legal teams to ensure the smooth-running of activities. As Executive & Legal Assistant, s/he will be expected to maintain frequent interaction with the...