Facilities Lead

vor 2 Monaten

Geneve, Schweiz Trafigura Vollzeit

**Main Purpose**:
As the Facilities Lead, you will be responsible for overseeing the maintenance and functionality of our facilities. You will ensure that our buildings, equipment, and grounds are well-maintained, safe, and compliant with all regulations.

This position will report to the Regional Facilities Manager Europe

**Knowledge Skills and Abilities, Key Responsibilities**:
**Office Maintenance and Refurbishments**
- Manage the day-to-day operations of the facilities department, including scheduling, prioritizing tasks, and allocating resources effectively
- Liaison with the Building Management Company regarding all matters, incl. SLA's, tenants' meetings, service charges
- Coordinate with external vendors and contractors for specialized repairs, installations, and maintenance service and deal with any ad hoc office repairs
- Maintain accurate records of maintenance activities, equipment inventory, and service contracts
- First line of contact for Video Conference issues in the office

**Security**
- Liaise with Building Management to ensure that security procedures are respected
- To deal with security systems provided within the office and liaise with security services suppliers for CCTV and security cards system
- To maintain all security systems and process in line with global security policy
- Oversee building security systems, fire safety measures, and emergency response protocols.

**Moves and Changes**
- Manage office moves and changes as and when necessary to liaise with IT and external companies
- Proactively providing services to visitors (hot desk, IT facilities)

**Health and Safety**
- Conduct regular inspections of facilities, equipment, and grounds to identify maintenance needs and safety hazards.
- To help implement effective H&S policies within the office as per legislation
- Ensure all fire attendants & first aiders are trained and informed on any new legislation

**Business Continuity Planning**
- Evaluate all teams within the office to ascertain their requirements in an emergency
- Formulate a plan in-line with Group standard parameters'
- Manage the plan and carry out testing as required
- Be responsible for maintenance of the plan

**General Administrative Services**
- Coordinate and update the local intranet office info
- Any other administrative duties that may arise

**Competencies**
- Advanced PC skills incl. Word and Excel
- Education to degree level
- Proven experience in facilities management or a related role, with at least 2 years of experience.
- Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels of the organization.
- High level of organization with the ability to prioritize and manage multiple tasks in a fast-paced environment.
- Analysis skills
- Conscientious
- Responsible
- Proactive

**Key Relationships and Department Overview**:
**Key Relationships**
- All employees
- IT Department
- HR Department
- Global Cost Management

Job ID R-013408

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