Logistics Assistant

vor 11 Stunden

Geneve, Schweiz United Nations Vollzeit

The post is located in the Logistics Sub-Unit, Travel and Logistics Unit, Purchase and Transportation Section, Central Support Services, Division of Administration at the United Nations Office at Geneva.

**Responsibilities**:
Under the supervision of the logistics supervisor, receipt and delivery, the incumbent will be responsible for the following duties:

- Is responsible for distribution of interoffice mail, incoming postal and express mail, incoming pouch, and the receipt, logging, storage and distribution of procured goods.
- Receives all official, personal and confidential mail and packages, addressed to UNOG Director General and other heads of organizations; codifies, delivers, and maintains accurate records.
- Receives incoming pouches, certified mail, registered mail, express mail, mail from permanent missions, courier deliveries and procured goods; prepares log sheet; verifies airlines and courier documents; and forwards to the appropriate offices.
- Checks quantities and quality of procured goods against obligation and updates procured goods reception in financial systems.
- Ensures safety and security of items received in area, i.e., that all items are x-rayed and date stamped prior to distribution.
- Assists the Security Officer or other assigned staff to x-ray incoming mail and incoming pouches.
- Assists with unloading containers and x-raying; pre-sorts and delivers mail to specified units, agencies and missions and delivers balance to common sorting area.
- Alerts the supervisor of tampered mail for appropriate action.
- Advises supervisor, security, and courier or contractor immediately if a pouch or mail item is missing or has been tampered with, or ii suspicious packages or other mail is found lying unattended.
- Escalates to supervisor any issue or abnormality which is outside of the range of established operating procedures.
- Ensures that all items received through the incoming pouch for intra shipment are accurately recorded, official and in compliance with mail and pouch rules, and that respective departments are properly charged.
- Codes, sorts and processes mail items and looks up address, where insufficient.
- Unloads and sorts incoming 'mail, interoffice correspondence, cables, documents. and packages.
- Logs incoming items and raise discrepancies to supervisor, e.g., missing pouches, incoming mail items, incorrect pouch numbers, misrouted pouches, etc.
- Uses Mail Trace system/software (back office function) to log and track mail items.
- Assists with IT questions related to Mail Trace and acts as Mail Trace help desk.
- Ensures that all items received are logged onto computer for financial and statistical purposes. Prepares receipts and processes for distribution.
- Maintains log of all mail pieces received from couriers intended for mail and pouch units.
- Compares incoming log sheet against the number of pouches or special deliveries received from couriers, contractors and postal service.
- Counts the number of pieces received, records the quantity in each category, e.g., registered, certified, mail from missions, confidential or other.
- Takes responsibility for the receipt of mail from courier agents, government and foreign missions.
- Assists in tracing lost items using Mail Trace and is accountable for actions taken.
- Ensures prompt delivery of urgent mail.
- Hand delivers sensitive and urgent letters to UN Agencies.
- Delivers special mail and packages weighing up to 16 kilos.
- Makes deliveries and pick-ups in accordance to the daily schedule and sorts and sends out picked up mail to other mail stations.
- Manages custom clearance responsibilities for any official merchandise
- Operates related machinery, e.g., tow motor, conveyor, dumbwaiter, palette transporter, fork lift, personal digital assistant (PDA), etc.
- Ensures appropriate warehousing of procured goods, supplies and equipment.
- Performs Umoja role: Receiving User (Reception Clerk role).
- Performs Umoja role: Virtual Direct Receiving User (Reception Clerk).
- Processes requisitions and distributes supplies and equipment to clients onsite and to other Geneva locations.
- Transports procured goods onsite and to other Geneva locations utilizing trucks, forklifts and material handling equipment.
- Prepares goods for shipments, such as emergency operations.
- Assists with periodic physical verification operations of United Nations property.
- Captures data on all incoming procured goods in Umoja.
- Undertakes the barcoding of United Nations property.
- Analyses purchase orders or equivalent documents.
- Physically removes equipment inside or outside the building and transports it into the storage room with a pallet or suitable container.
- Contacts selected companies to remove equipment and coordinates the necessary details.
- Manages the stock of donated equipment.
- Performs administrative and technical support in managing the inventory of goods for UNOG.

CLIENT SERVICE
- Investigates and resolves complain

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