Administrative Assistant of The Neuro-x Institute

vor 1 Woche


Geneve, Schweiz EPFL Vollzeit

EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 16,000 people, including over 12,000 students and 4,000 researchers from more than 120 different countries.

**Administrative Assistant of the Neuro-X Institute**:
**Your mission**:
The Neuro-X institute brings together teams from three EPFL Schools, the School of Computer and Communication Sciences (IC), the School of Engineering (STI), the School of Life Sciences (SV), to form a collaborative and interdisciplinary community that will lead cutting-edge concepts and research at the crossroad of neuroscience, artificial intelligence and engineering. Sharing, creating knowledge and know-how are rooted in the very concept of the Neuro-X institute that supports the polytechnic mission of EPFL. The institute aims at unlocking some of the secrets of the nervous system, advance our concepts in AI to explore learning and behavior, and engineer innovative neurotechnologies to treat, cure and prevent neurological disorders and trauma. Close collaboration and exchanges with our neighbouring university hospitals and international medical centres are also central to the institute mission.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and financial tasks. Duties of the Administrative Assistant include providing support to the institute’s director and deputy director, assisting in daily office needs and managing the institute’s general administrative activities.

**Main duties and responsibilities include**:
1. Management of the Neuro-X director's agenda
2. Organization of travel for institute staff
3. Planning of regular meetings of the institute (PI meetings) and ad hoc meetings, in collaboration with the deputy director, and taking detailed minutes
4. Support for the organization of events (seminars, conferences, etc.)
5. Budgetary management of the activities of the institute: management of invoices and expense accounts; budget planning; financial reporting and liaison with faculty finance managers
6. Administrative support for the institute's projects, in collaboration with the deputy director
7. Assist in the preparation of regular reports
8. Order office supplies
9. Provide general support to visitors
7. Link with EPFL central services (Human Resources, Finance, etc.)
6. Occasional administrative support to the administrative assistants of the Neuro-X institute laboratories
7. Continuing education

**Your profile**:
Holder of the CFC or equivalent title
Continuing education or significant experience desired.
Knowledge of IT tools (Office)
Good oral and written level in French and English
Pro-active and strong organizational skills with the ability to multi-task.
Flexible attitude and approach to work.
Attention to detail and problem solving skills.

**We offer**:
An opportunity to work on cutting-edge projects in Neurotechnology within a world-class research community.
A dynamic, multidisciplinary, international and collaborative working environment based at the Campus Biotech in Geneva, and strong interactions with EPFL Lausanne campus.
EPFL is an international and world-class engineering institution that hosts state-of-the-art experimental and computational facilities, and a rich and vibrant scientific and entrepreneurial community.
EPFL is an equal-opportunity employer.
We offer a competitive salary and benefit, defined by EPFL scales and regulations.

**Start date**:
asap

**Term of employment**:
Fixed-term (CDD)

**Work rate**:
100%

**Duration**:
12 months, renewable

A curriculum vitae

**Remark**:
**Reference**:
Job Nb 2610



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