Business and Office Administrator

vor 23 Stunden


Zurich, Schweiz Wingtra AG Vollzeit

Join the Wingtra team and become part of this venture-backed robotics scaleup with a global and international team of 140+ dedicated Wingtranauts who want to see their actions have a positive and lasting impact on the world. Founded more than 7 years ago at ETH Zurich, Europe’s leading robotics university, our goal is to build the best aerial robots to digitize the world at the push of a button and set the basis for faster and better decisions. Wingtra provides efficient and reliable data solutions to a variety of industries ranging from mining, construction and agriculture to humanitarian organizations, environmentalists and wildlife monitoring groups.

We are reaching for the stars and together we might just get there. Open communication, asking hard questions and valuing diverse viewpoints are but a few things that will help us achieve our goals. Above all we will never stop learning and striving to help each other reach our maximum potential.

In this role, you will execute a diverse range of activities, including parts of the admin processes, supporting office management, and event support. With your organized and hands-on approach, you will support the finance administration and ensure that Wingtra stays a great workplace by supporting the office ambiance, goodies, events, etc., and have the chance to improve them continuously. You will also be the first point of contact for external and internal business partners regarding the administration and office. You will be working with two finance managers, the VP Finance, and have regular exchanges with the people operations team.

**Responsibilities**:

- Support the two Finance Managers, VP Finance and the Wingtranauts, in general, administrative and logistic work
- Be responsible for tasks like managing accounts payable and receivable, organizing the payment run with external fiduciaries and direct payments locally and internationally
- Check expenses, issue invoices on behalf of Wingtra
- Manage accounts for employees and support administration in the onboarding process
- Be responsible for office-related processes: ordering food, and ensuring that there is enough equipment, laptops, etc. Receive the post and go to the post office.
- Being in charge of internal and external merch products, managing the stock as well as preparing for new starters
- Support company-wide events and initiatives and liaise with our colleagues abroad
- If performance and time allow, support the finance function with more advanced tasks and take over more complex projects/tasks

**Requirements**:

- 1-2 years of experience in administrative work, accounting and/or office management
- Business fluent in English and German
- Very reliable, well-organized, and diligent
- Strong sense of responsibility and an open eye for tasks that can be done, including checking the office and helping to ensure that we have a nice working environment
- Enjoy having continuous communication with Wingtranauts and business partners
- Positive and get-things-done attitude to the job

**Plus**:

- Commercial (kaufmännisch) apprenticeship/training / similar education
- Understanding of IT basics
- Understanding of Accounting basics, excel/google sheets
- Experience in managing more complex projects

If you enjoy teamwork more than being the individual superhero, and if you thrive in a feedback-driven culture and an exciting, unconventional yet structured and progressive start-up environment, we would love to hear from you.



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