Executive Assistant
vor 2 Wochen
Position description
**Posting title**:
- Executive Assistant M/F
**Regular/Temporary**:
- Regular
**Job description**:
- JOB PURPOSE: Assistant to 6 Vice Presidents in the Global S&M organization. Responsibilities include:
- Travel arrangements and expense reports
- Key contact for purchase processes
- National and international meetings and events management
1) Executive Assistant to Group VPs (80% time spent)
- Plans, coordinates and ensures the Group VPs’ schedules are followed and respected especially with meetings with external service providers and external parties in general
- Assisting in planning and execution of team meetings, incl. booking of meeting space/room, ordering of meals and meeting materials, ensuring IT support
- Single interface/delegate for approvals in relevant systems.
2) Team’s Admin support (20% time spent)
- Support administrative tasks including coordination of travel planning for group trips and/or complex multileg flights
- Manages Purchase Requests, and related invoices.
- Leverages virtual tools (e.g. MS Teams) to support communication and sharing of appropriate content among staff members.
- Supports the onboarding of new team members in coordination with HR, IT and Facilities
**Profile**:
- Education / Professional Experience:
- Bachelor's degree advantageous
- Strong work tenure: 5 to 10 years of experience supporting executives in a global organization
- Languages:
- Business fluent in English
- Knowledge of other languages (e.g. French, German, Italian) advantageous
Position location
**Job location**:
- Europe, Switzerland, Geneva
**Education level required**:
- 4 - Bachelor degree
**Experience level required**:
- 6-10 years
**Languages**:
- English (3- Advanced)
- French (2- Business fluent)
Requester
**Desired start date**:
- 01/03/2024
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