Finance and Budget Assistant

Vor 2 Tagen


Geneve, Schweiz United Nations Vollzeit

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

The position is located in the Economy Division, Finance Initiative Unit, Geneva Duty Station. Under the overall supervision of the Head of Unit and the direct supervision of the Administrative and Fund Management Officer, the incumbent will be responsible for the following duties:
**Responsibilities**:
1. Budget:

- The incumbent assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
- Supports the Finance/Budget Officers(s) in extracting information and generating expenditure reports from computerized formation system databases; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Finance/Budget Officer(s).
- Assists in the development of resource requirements for budget submissions and in the preparation of budget performance submissions.
- Researches/compiles data and other information required by the Finance Budget Officer(s) in the review and analysis of relevant proposals.
- Consolidates data and provides support to Finance/Budget Officer(s) with respect to budget reviews of relevant intergovernmental and expert bodies.
- Assists the Finance/Budget Officer(s) in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures.
- Prepares pre-encumbrances and obligations in UMOJA and review them to ensure that funds are available and the correct account has been used.
- Assists the Finance/Budget Officer(s) with data input in the budget instructions for UNEP FI Trust Fund operations. - Assists in the financial backstopping of trust funds, including monitoring the status of voluntary contributions, generating expenditure reports from UMOJA and monitoring reporting requirements by donors.
- Assists the Finance/Budget Officer(s) in the issuance of allotments and related staffing table authorizations.
- Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued. - Reviews draft reports, verifying overall accuracy, consistency and uniformity in the presentation, cross-checks consistency of figures in tables with the text of the reports, and verifies references to other reports and documents, bringing errors to the attention of the Finance/Budget Officers(s) concerned; ensures that all necessary corrections are incorporated in the reports; co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

2. Claims:

- The incumbent verifies and prepares less complex payments to third parties, commercial entities, and individuals, with respect to settlement of certified death and disability, contingent-owned equipment, stores, pay and allowances, and letters of assist claims.

3. Treasury:

- Reviews incoming payment instructions with regard to banking details and sources of funds.
- Prepares payments for final disbursement by Cashier. Dispatches payment instructions and cheques to banks.
- Creates receipts and deposits for all incoming funds. Notifies payees of status of payments.
- Assists staff members, Fund Management Officers and donors regarding queries on payment and deposit-related issues.
- Identifies and annotates bank account movements.
- Files and archives documentation as required.

4. General:

- Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
- Drafts routine correspondence with respect to enquiries related to relevant financial and budget matters. Maintains and keep up-to-date files.
- Provides administrative support to the Head of the organizational unit and/or Finance/Budget Officer(s), as required. - Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- Performs other related duties, as assigned.

Competencies

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in



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