Executive Assistant Finance
Vor 2 Tagen
Responsible for scheduling and managing the CFO’s calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals and maintaining an organized office.
- Provides support in arranging Finance meetings including monthly regional Financial Controllers meeting, briefing notes, handling logistics, such as conference registrations, meeting room reservations (internal and external).
- Coordinates, plans, and organizes small-to large-scale meetings.
- Assistance in the preparation of board meetings including preparing board meeting packs, invitation letters, agendas, minutes, managing the master calendar.
- Organizes and coordinates international/domestic travel and related requirements to include: travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports.
- Managing all incoming and outgoing correspondence, i.e. sort and read mail, draft responses
- Being reachable for questions on policies, insurances, expenses, travel schedules, ongoing projects within Finance, such as corporate credit cards, internal and external audits, monthly data collection
- Management of all facility contracts within the corporate office
- Devising and maintaining office systems, including data management and filing
- Responsibility for all correspondence related to hotel insurances mentioned in the Management agreements
- Administer the company credit cards and the buyer cards
- Involvement in Finance department projects
- Assisting the Finance department in general accounting tasks and follow ups
- Arranging meetings with insurance broker and taking care on any follow up needed
- Follow up on any insurance claim that the company may be involved in
- Obtaining signatures on contracts and other documents
- Processing expenses
- Additional responsibilities and tasks can be added at any time according to the needs of the business._
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