Receptionist 40% (Working Days: Wednesday &
vor 2 Wochen
At Kuoni Tumlare, we deliver truly inspiring and innovative solutions and experiences that create value both for our Partners and Society at large. Our wide portfolio of products and solutions is built on 100+ years of destination management experience.
Our solutions include series tours, technical visits, educational tours, Japanspecialist travel consulting, as well as meetings, incentives, conferences, and exhibitions. Our product portfolio includes MyBus excursions at destinations as well as guaranteed departure tours devised and delivered by our Seat-in-Coach specialists, Europamundo (EMV) and MyBus Landcruise.
We cater to a wide range of customer needs in close collaboration with our trusted suppliers and powered by our team of destinations experts - enabling us to make a real difference to the world.
As of **1st February 2024 **(or upon agreement), we are looking for a part-time **Receptionist 40% **who is willing to work on Wednesdays and Thursdays on-site.
The **Receptionist 40%** in Zurich Offices will carry the responsibility to manage all reception duties and has the primary focus on handling a smooth and warm welcoming of guests and visitors, as well as representing our company to any external partners and internal employees from other locations.
This role currently reports to the Head of Finance and coordinates closely with Zurich-based employees and facility suppliers, as well as with other local reception teams around the world.
**Key Activities**
- Meeting and greeting visitors and ensuring they are signed in and inducted
- Answering phone calls, ensuring proper screening and direction as needed
- Managing post mail inflows and outflows, organizing shipment and receipt of material as well as express couriers
- Administration of Klara.ch portal (post scanning system)
- Day-to-day administrative assistance to the departments Finance, Facilities, Legal and IT
- Responsible for the cashbox (EUR and CHF), keeping an organized and clear balance sheet
- Ensuring a welcoming and appropriate clean place
- Maintaining office supplies: check stock, anticipate requirements, place orders and deliver supplies
- Handling of office administration and maintenance questions from employees
- Facility Management tasks such as coordinating small maintenance requests
- Performing any ad-hoc office tasks such as cafeteria, order catering, office errands etc.
**To succeed in this role, you must have**
- Vocational training in Business Administration
- Preferably 1-2 years’ experience in Customer Service-oriented positions
- Profound knowledge in MS Office (Outlook, Word, Excel, PPT)
- Fluent in English and advanced German to deal with local mechanics and craftspeople
- Ability to work under pressure across multi-cultural teams
- Structured and good at planning
- Professional and good contact-building abilities
**We are looking for this personality**
- Open towards change and able to address and solve challenges within an evolving and dynamic global organization
- flexible personality with a positive/ pragmatic approach
- Being able to adapt to all kinds of working mentalities due to our big mixture of clientele
- Respect for confidentiality
- Proactive, organized, and decisive person
**What we offer**
- Opportunity to work in an international environment
- Diverse & Inclusive culture
- Learning and training opportunities for growth
- Dedicated Employee Engagement Activities
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