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Receptionist (60-80%)
vor 1 Monat
About MS Reinsurance
- MS Reinsurance is a global reinsurer domiciled in Switzerland. With underwriting offices in Zurich, Bermuda, Miami and New York, MS Reinsurance provides best-in-class reinsurance products and services to clients around the world. As part of the world-leading insurance group MS&AD, MS Reinsurance is a trusted, long-term partner, helping clients turn risks into opportunities through deep technical expertise and bespoke reinsurance solutions.
- About the role
- As a receptionist, you will get the chance to work in a fun, dynamic and international environment, allowing you to multitask all your skills in the day to day business.
Admin tasks such as daily mail and processing invoices, obtaining different information to relevant documents, as well as processing different requests that are incoming for/with the finance team
Also, working hand in hand with the office/facility manager and liaising/assisting in preparing relevant tasks together, especially being okay with repetitive tasks on a daily/weekly basis
**Responsibilities**:
- Be up to date with reception calendar and meetings at all times on a daily basis, knowing who is to be expected and preparing the visitor registration with our daily visitors- Check in / Greet clients in a highly professional and friendly manner, knowing their details (name/company) and being able to assist in various tasks requested or assigned to-
- Offer refreshments to clients during every visit, as well as prepare the standard setup in the meeting rooms-
- Keep all meeting rooms in an immaculate condition, prepare each room to be in optimal standard after a meeting finishes and have all prepared for the next one to commence-
- Assisting/preparing deliveries and liaising all with line manager to be up to date-
- Answer/prepare all queries coming in via mail or phone, assisting by organizing all Be in touch with our employees and the different departments for any admin related tasks, as well as informing them about relevant topics or to finalize different requests/queries-
- Distribute daily fruit for the fruit baskets in all kitchens, as well as keeping an eye of all refreshments in stock, ordering as needed, as well as weekly routines with orders**Profile**:
- Minimum of 2-5 years’ experience required as a receptionist or in a similar job role, working in an international environment- Fluent in English and German, speaking and writing. Other languages are a plus-
- Experience in Microsoft Office software and in using the software on a daily basis, as well as using their given features from a reception perspective-
- Great organization skills and good at multi-tasking, being up to date with all relevant for the day-to-day business and prioritizing accordingly-
- Highly motivated to assist employees with relevant tasks by the reception-
- Affinity to working in proficient and detailed manner, keeping all in an impeccable condition in/around reception / meeting room area, as well as the setup for our colleagues / external guests-
- Willing to learn, improve and be open to constructive feedback Great at handling unexpected requests or last-minute changes, offering the best possible solution, as well as keeping all intact / on time for the meetings scheduled- What we offer- We offer a modern workplace, an entrepreneurial culture with room for innovation and a hybrid work model. Collaboration, Empowerment and Responsibilities are key values we live on a day-to-day basis. You will be part of a hands-on culture where you really can make an impact. We place mutual trust at the forefront of our collaboration and path to growth.- Note that we will only consider applicants eligible to work in Switzerland.- MS Reinsurance is the market-facing brand of the risk carrying legal entity MS Amlin AG, a global reinsurer domiciled in Switzerland and _operating_ in Bermuda as MS Amlin AG, Bermuda Branch, in the United States through MS Amlin Reinsurance Managers, Inc, and in Labuan, Malaysia as MS Amlin AG, Labuan Branch._
LI-DNI
